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Osakis City Council
Regular Meeting
August 6, 2007
7:00 PM
Minutes now offered in PDF format to download
August 6, 2007 Meeting PDF
Present: Hagemann, Pederson, Astleford, Emerson, Tholen
Absent: None
Mayor Gary Astleford called the meeting to order at 7:00 pm
The pledge of Allegiance was spoken.
Motion by Pederson, seconded by Tholen to approve the agenda as
presented. All Ayes.
Motion by Emerson, seconded by Tholen to approve July 2, 2007 meeting
minutes and July 27, 2007 special meeting minutes. All Ayes.
Motion by Pederson, seconded by Hagemann to approve the City bills in
the amount of $308,720.67 and Fire Department bills in the amount of
$9,116.21. All Ayes
Project #76: Police
Officer Gilson was in attendance. Council received Police Report for
the month of July.
Project #24: Liquor Store
Joe Ketelboeter was in attendance. No Report was presented.
Project #205: City Crew
Ron Kleinschmidt was in attendance. Council received the Public
Works Report for the month of July.
6.6 million gallons of water was treated. 4.6 million gallons have been
pumped to the ponds.
Ron had some questions regarding city ordinances:
Ordinance states that copper is to be used for water lines and has not
been enforced. Should the ordinance be changed to state that poly with
160 psi can be used instead?
Vehicles and boats have been parked on some streets for a long time and
the city crew can not sweep that part of the street. Should there be an
ordinance for the amount of time a vehicle can be parked in the street?
Jim Tholen asked if the city crew could move picnic tables from the City
Park to the Visitor's Center on August 24th for the Trail Connection
Celebration held on August 26, 2007. Currently there is a wedding in the
park on August 25, 2007 with about 75 guests. Could the tables be taken
from the Lions Park if needed?
The tables can be moved from the City Park on the morning of the
celebration when the city crew is softening and will also put out
barricades.
Project #393: 2:00 A.M. Closing
Deb Schmidt and John Holm from The Walleye Lodge were in attendance.
They are requesting council approval to stay open until 2:00 a.m.
because they are loosing business to Sidewalks Bar in West Union.
Mark Gilson stated they are on duty but there may be added expenses
because of patrolling later.
Clerk stated that the Liquor License fee may have to be looked at if
there is going to be added expense to the city.
Motion by Emerson, seconded by Hagemann to approve the 2:00 a.m. closing
for The Walleye Lodge and others if needed. All Ayes.
Project #130: Docks on Public Property - Vacating K Street
Jim Snyder was in attendance. He had received from the DNR regarding
vacating a portion of K Street.
The DNR was not happy with the proceedings. They requested to be
notified to be involved with vacating areas with public waters. A
proposed resolution or petition will have to be sent 60 days before a
hearing on this matter.
Project #55: OEDC
Pederson informed the council on behalf of LeRoy Mackove that the OEDC
has donated $750.00 to the Garrison Keillor/Trail Connection on August
26, 2007 and would like to know if the city would match this amount.
Motion by Pederson, seconded by Hagemann to approve the donation of
$750.00 to the Garrison Keillor/Trail Connection. When put to a vote:
For: Hagemann, Pederson Against: Tholen, Emerson and Astleford
Project #249: Planning and Zoning Commission
Council received the Planning and Zoning Commission meeting minutes held
on July 19, 2007 and July 23, 2007.
Council received the Resolution #2007-17 to approve Vic Perushek a
variance of 2 feet at the address of 415 Lake Street East.
Council received the Resolution #2007-18 to approve the filling in of
the channel and a 30 foot variance for Floyd Kruse at the address of
1600 Lake Street East. Concerns were raised regarding where the property
line was and on the property to be filled in. Council did not feel that
this variance should be approved.
Motion by Emerson, seconded by Pederson to approve the meeting minutes
from July 19, 2007 and July 23, 2007 with the exception of Vic Perushek
and Floyd Kruse. All Ayes.
A Resolution was presented by Emerson, seconded by Tholen to approve the
2 foot variance request from Vic Perushek at the address of 415 Lake
Street East. All Ayes.
A Resolutions was presented by Emerson, seconded by Tholen to deny the
30 foot variance request from Floyd Kruse at 1600 Lake Street East and
to not allow him to fill in the channel by his property. All Ayes.
Project #5: East Side Pond/Industrial Park Improvements
Council received the change order #3.
Council received a copy of the pay request #3 from Landwehr. The city
did not receive this bill before the end of the month and will need the
council's approval to pay this bill in the amount of $131,709.34.
Motion by Tholen, seconded by Pederson to approve the change order #3
and the payment of $131,709.34 to Landwehr. All Ayes.
Project #60: Ordinance Change
Council received an ordinance change adopted by the Planning and Zoning
Commission at their June 21, 2007 meeting.
Council member Emerson read the ordinance change out loud for the second
time.
Motion by Pederson, seconded by Tholen to approve ordinance #70 for
short term rentals. All Ayes.
Project #69: Information to the Council
Council received a letter that the Clerk received from Xcel Energy
regarding new high voltage power.
Project #84: Budget - Setting a Proposed Tax Levy
Council received the preliminary budget prepared by the each department
and the clerk.
Council also received the savings and checking account balances as of
the current time.
Clerk would like to start a Capital Improvement Plan. The clerk is
looking for the information needed for items that need upgrades,
improvements and replacements to be put on a 1, 5 and 10 year plan. We
would need to set up a meeting to get ideas from each department and the
council and put a timeline on each item.
Meetings will be on August 15, 2007 at 4:00 p.m. and on August 28, 2007
at 4:00 p.m.
Project #104: Mayor Appointments
A motion is needed from the council to approve the official posting of
the meeting minutes designated as our website at www.cityofosakis.com.
Clerk will email minutes to Gretta from The Osakis Review to see how
much it would cost to put in the paper.
Motion by Emerson, seconed by Tholen to approve the official posting of
the meeting minutes on the website at www.cityofosakis.com. All Ayes
Project #143: Cable TV
Council received a letter from Charter Communications regarding cable
additions.
Arvig Communications has contacted the clerk regarding a cable franchise
with the city. The clerk gave them the information they needed and they
will have information together for the council to review at the
September meeting.
Project #170: Osakis Chamber of Commerce
Council received the July 18, 2007 meeting minutes.
Project #233: Sauk River Watershed District
Council received the following:
June 5, 2007 agenda
June 5, 2007 meeting minutes
June 19, 2007 agenda
June 19, 2007 meeting minutes
July 3, 2007 agenda
July 3 meeting minutes
Project #280: Rural Development Grant and Loan
Gary Astleford, Ron Kleinschmidt, Ken Weber and the Clerk met with John
Strand from Rural Development in regards to submitting an application
for the Grant and Loan money.
The application would have to by submitted by October 1, 2007 because
Rural Development is receiving extra money from the farm bill that was
passes in the last session. After we have our application submitted and
it is accepted, we will have two years to commit.
Currently we charge $21.00 for water and $21.00 for sewer per household
per month. Our medium household income is $29,800.00, which means in
order to receive funding from Rural Development we will have to charge
$38.00 for water and $38.00 for sewer per household per month before
Rural Development will finance the projects; the extra $17.00 per month
is to be used to pay for the loan.
We used rough numbers to compute the figures we would need for both
water and sewer plants and we would be eligible for 2.5 million for
water and 2.5 million for sewer. If the project is more, the city will
need grant funds.
Items to consider:
1. Rural Development looks at our current water and sewer rates per
household and also what the medium income is to determine where the
cities rates should be to receive the loan and/or grant. This means
increasing water $17.00 and sewer $17.00 per month.
2. The loans that Rural Development gives are all 40 year loans at 4% or
5%. This may be something to way based on how long that new systems will
last and the growth of the community. Also how much of a grant the city
would be able to receive.
3. The city will have to put in an application with PFA and the city has
been on their list for the last two years but we are under their
fundable range at this time. They do not do grants but will do loans for
2.5% to 3% for 20 to 25 years.
4. Both of these organizations for work together to get us the money we
need to fund our projects if we qualify.
Project #312: Osakis Onward
Council received the Balance Sheet of August 1, 2007 and Profit & Loss
Budget vs. Actual from January 2007 to August 1, 2007.
Osakis Onward did not meet in July.
Project #354: OWA
Osakis Women's Association along with the Garrison Keillor Committee are
asking the council approval to close Central Avenue from Highway 27 to
Lake Street and Main Street from 1st Avenue East to 1st Avenue West on
August 25, 2007 at 8:00 p.m. to August 26, 2007 at 5:00 p.m.
City crew will put up barricades when they are putting out the picnic
tables on Sunday morning.
Motion by Emerson, seconded by Tholen to approve the closing of Central
Avenue from Lake Street to Highway 27 and Main Street from 1st Avenue
East to 1st Avenue West from 10:00 a.m. to 4:00 p.m. on August 26, 2007.
All Ayes.
Project #370: Visitor Center
Council received the July 17, 2007 meeting minutes.
Project #382: Union Contract
Council received the Contract Proposals for the Police Union for the
years of 2008 and 2009.
Council set up a meeting for September 12, 2007 at 7:00 p.m. to start
negotiations.
Project #388: On-Sale Liquor License
Dennis Zaviska, a member of the Osakis Country Club Board is asking the
city what is needed to be done to get a Liquor License for the Osakis
Country Club. Clerk informed him that in the election year of 2008 the
city is going to have the question on the ballot for the citizens to
vote on.
Dennis is asking for a special election this fall. Clerk stated that the
council would have to approve a special election and at this time the
council would rather wait with this issue until the 2008 election.
Council decided to put this on the ballot in 2008 and not have a special
election.
Project #392: Union Retiree
Council received a letter from Steven J. Drummond Attorney asking to
be placed on the agenda to discuss Jan Flolid's insurance.
Council also received a letter from the city's attorney stating the
council can listen to the argument but make no promises.
Jan Flolid was in attendance and stated her attorney was unable to
attend the meeting.
Jan presented the letter that was sent to Mayor Astleford asking for the
100% insurance coverage. It was a clerical error as stated the
stipulation agreed upon when Lyla Engfer was city clerk. The council did
not make a motion to take the stipulation out. Jan stated that she would
have received the 100% coverage if she stayed at the Deputy Clerk
position and did not want to be the City Clerk. Both positions should be
treated the same. The stipulation was meant to make the two contracts
the same.
Council will consult with the city's attorney and get back to Jan's
attorney.
Training for First Responders
If First Responders do not make the percentage of runs needed, the First
Responder would need to reimburse the city for their training. If the
city does not get reimbursement, they will not receive the training
again.
Motion by Emerson, seconded by Hagemann to adjourn the meeting at 9:00
p.m. All Ayes.
_____________________ ____________________________
Mayor - Gary L. Astleford City Clerk - Angela A. Jacobson
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