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Osakis City Council
Regular Meeting
May 7, 2007
7:00 PM
Minutes now offered in PDF format to download
May 7, 2007 Meeting PDF
Present: Pederson, Hagemann, Tholen, Astleford
Absent: Emerson
Mayor Gary Astleford called the meeting to order at 7:00 pm
The pledge of Allegiance was spoken.
Motion by Tholen, seconded by Hagemann to approve the agenda as
presented with additional items. See agenda. All Ayes. Absent: Emerson
Motion by Hagemann, seconded by Pederson to approve April 2, 2007
meeting minutes and April 10, 2007 special meeting minutes. All Ayes.
Absent: Emerson
Motion by Pederson, seconded by Tholen to approve the City bills in the
amount of $232,291.69 and Fire Department bills in the amount of
$2,929.89. All Ayes. Absent: Emerson
Project #205: City Crew
Ron Kleinschmidt was in attendance. He asked the council about removing
the fence around Lakeside Cemetery. But stated he thinks something
should be put back between the cemetery and the beach. Ron will take
care of the fence.
Motion by Pederson, seconded by Hagemann to approve the city crew to
remove the fence and to replace the fence on the east side of the
cemetery. All Ayes. Absent: Emerson
Project #24: Celebrity Golf Tournament
Jim Smith was in attendance. He presented a charity golf tournament for
June 29, 2007. Presented the levels of advertising for the event. Level
2 would cost $290.00. The group will come to each place that sponsored
the event on June 28, 2007.
Motion by Pederson, seconded by Tholen to sponsor an ad for the
celebrity golf tournament at level 2 at $290.00. All Ayes. Absent:
Emerson
Project #309: Clean Carpet
Clerk received a quote for $241.00 to clean the carpets at the city
hall.
Motion by Tholen, seconded by Hagemann to approve All Bright Carpet
Cleaning to clean the carpets at city hall. All Ayes. Absent: Emerson
Project #5: East Side Pond/Industrial Improvements
Tom Klemenhagen was not in attendance. He was going to address the
council on the progress of the
Industrial Park Project.
Project #76: Police
Chief Gilson was in attendance.
Council received the monthly report for April.
Council received a letter from Chief Gilson asking permission to
purchase a new police car.
Council received a resolution from Todd County to participate in the
Hazard Mitigation Plan.
Motion by Tholen, seconded by Pederson to approve Chief Gilson to order
a new police car. All Ayes. Absent: Emerson
A Resolution was presented by Tholen, seconded by Pederson to
participate in the Hazard Mitigation Plan with Todd County. When put to
a vote, the resolution passed unanimously. Absent: Emerson
Project #299: Bonds
Traci Ryan was in attendance. She presented the information needed to
proceed with the bond for the Industrial Park.
A Resolution was presented by Hagemann, seconded by Tholen to approve
the authorization of the Bond Sale to The First National Bank of Osakis.
When put to a vote, the resolution passed unanimously. Absent: Emerson
Abstain: Pederson
Project #38: Fire Protection Township
Mike Barry and Bud Kizer were in attendance. They discussed the fire
protection fees for Leslie Township.
There are concerns about the increasing cost of fire protection each
year. They informed the council that Leslie Township pays Long Prairie
based on a five year formula and this year their payment was $5,500 and
the City of Osakis' payment was $16,000.
At the June meeting there will be information for tax capacity, so the
township can levy for it and know what to expect for 2008.
Project #170: Osakis Chamber of Commerce
Council received April 18, 2007 meeting minutes.
Council member Tholen discussed sharing the cost of a city map with The
Osakis Chamber of Commerce. The total cost of creating the new map would
be $175.00. The city should share the cost to get an updated map for the
city.
Motion by Tholen, seconded by Pederson to approve to split the cost for
an updated map at a total cost of $175.00 with the Osakis Chamber of
Commerce at $87.50 each. All Ayes. Absent: Emerson
Project #33: Hendricks Homes
Council received a letter that the Clerk had sent to Jerry Hendricks
regarding the hookup charges for town homes in his development.
Jerry does not feel he has to pay for these fees because he put in the
water, sewer, and road for his development. These hookup fees are for
each service hooked up to our city system regardless of who put in the
main because they use up capacity in our system that everyone has to pay
for.
Council said to go ahead as is.
City will charge for water and sewer hookups.
Project #42: Clean Up Day
Clean Up Day is May 19th from 8:00 a.m. to 12:00 noon.
Ten Lion Volunteers, Sentence to Serve, West Central Sanitation and
Council Members will be there to help out.
Council received the ad for the clean up day.
Council also received the ad for the yard waste clean up published in
the paper on May 8, 2007 and May 15, 2007. Council is asked to spread
the word about the yard waste clean up.
Project #174: Overtime Report
Council received the overtime report for April.
Council discussed water meter work after hours and on Saturdays. Normal
working hours are okay but home owners will pay after hours.
Motion by Tholen, seconded by Hagemann to approve a $45.00 after hours
charge for Residential water meter work which includes turning on and
off water meters and delinquent bill collecting. All Ayes. Absent:
Emerson
Project #370: Osakis Visitor Heritage Center
Council received April 17, 2007 meeting minutes.
Project #22: Clerks
Council received a memo and information on the Minnesota Municipal
Clerks Institute. This is a three
year program. The clerk would attend one week each year for three years
to be certified as a Municipal
Clerk. The 2007 program will be held on July 9th thru the 13th, 2007.
Motion by Astleford, seconded by Pederson to approve sending the Clerk
to the first year of the Minnesota Municipal Clerks Institute for
training. All Ayes. Absent: Emerson
Project #84: Budget
Council received a copy of the Expenditure and Revenue Budget Worksheet.
In the cities approval of the budget for 2006 we did not state the
approval of the special revenue funds budget for 2007.
Council will need to make a motion to approve the special revenue funds
budget for 2007 for the auditors.
Motion by Pederson, seconded by Tholen to approve the special revenue
funds budget for 2007 that are in the cities budget for 2007. All Ayes.
Absent: Emerson
Project #213: Lifeguard
The city will be accepting applications for lifeguards until May 16,
2007.
Should we have the council representative take care of hiring and wages?
Post information at school. Have Emerson take care of this.
Project #233: Sauk River Watershed District
Council received April 17, 2007 meeting minutes and May 1, 2007 agenda.
Project #362: New Development
Council received a letter from Terry Hetland (Eldred Realty) about the
Copper Fields Development.
Project #69: Information to Council
Council received an article that was published in the last League of
Minnesota Cities book.
Project #343: Fireworks
As of May 3, 2007 the total amount pledged for the fireworks is
$4,500.00. That is only $500.00 short of our goal.
A Gun has been presented for a raffle. The proceeds would go to the
fireworks.
Council discussed -
Going through the Fire Department for the raffle.
Selling tickets at the Liquor Store.
Gary will talk to Gretta about printing tickets.
We need a gambling license for the raffle.
A motion by Tholen, seconded by Pederson to approve the raffle for the
raffle of the gun. All Ayes. Absent: Emerson
Project #249: Planning and Zoning Commission
Council received April 19, 2007 meeting minutes.
Notice that #3 is the approval of the Four Sided Clock.
The permit was approved at the last Planning and Zoning meeting
contingent on receiving the letter from the County, Osakis Onward and
the Chamber of Commerce to maintain and insure the clock. Council
received this information.
Council will need to approve the clock to receive the funds from Douglas
County.
Motion by Pederson, seconded by Tholen to approve the clock location at
the corner of Loon Street and Central Avenue to be placed as presented.
All Ayes. Absent: Emerson
Motion by Pederson, seconded by Tholen to approve all other items of the
recommendation of the Planning and Zoning Board from their April 19,
2007 meeting. All Ayes. Absent: Emerson
Motion by Hagemann, seconded by Pederson to adjourn the meeting at 8:45
p.m. All Ayes.
_________________________ _________________________
Mayor - Gary L. Astleford City Clerk - Angela A. Jacobson
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