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Osakis City Council
Regular Meeting
March 5, 2007
7:00 PM
Minutes now offered in PDF format to download
March 5, 2007 Meeting PDF
Present: Hagemann, Tholen, Pederson, Astleford, Emerson
Absent: None
Mayor Gary Astleford called the meeting to order at 7:00 pm
The pledge of Allegiance was spoken.
Motion by Pederson, seconded by Hagemann to approve the agenda as
presented with the addition of the attorney letter. All Ayes.
Motion by Hagemann, seconded by Tholen to approve February 5, 2007 meeting
minutes, February 12, 2007 and February 20, 2007 special meeting minutes.
All Ayes.
Motion by Pederson, seconded by Emerson to approve the City bills in the
amount of $158,621.61 and Fire Department bills in the amount of
$2,146.36. All Ayes.
Project #79: Auditors - Audit
Michael Bosl was in attendance from our audit firm KDV. He reported on the
2006 audit.
Michael stated that the city accounts are in good shape. He suggested the
city combines the Fire Department and First Responder accounts into the
cities accounts because when the city runs reports we do not have an
accurate account of money. Also there would be less likely that the funds
would be used incorrectly.
Project #76: Police Department
Council received the monthly police report.
Police Chief Mark Gilson was present. He had nothing further to add to the
report.
Project #5: East Side Pond - Industrial Park Improvements
Tom Klemenhagen was in attendance and discussed the final plans and
specifications for the project.
When plotting the road through the Industrial Park, Landteam noticed the
easement for the road went from 66' to 88' after Lindrite.
Tom suggested to the council that the city vacate the additional 22' on
the East side of Third Avenue.
Tom will discuss the easement and vacating with Nyberg and get back to us
on the least expensive way.
A Resolution was presented by Emerson, 2nd by Tholen to approve the plans
and specs and advertise for bids. When put to a vote, the resolution
passed unanimously.
Mayor informed the council that Sauk River Watershed District will give us
$50,000 and loan money at a rate of 3.5%.
Bid opening will be on April 5th and award at the April 10th Truth in
Taxation meeting.
Project #80: Garbage
Council received the proposals the city received for residential garbage
service.
Long Prairie Sanitation
Rate per Household per Month $15.21 Total Rate per Month $9,597.51
Bueckers Sanitation
Rate per Household per Month $26.70 Total Rate per Month $16,847.70
West Central Sanitation
Rate per Household per Month $13.20 Total Rate per Month $8,329.20
Waste Management
Rate per Household per Month $13.83 Total Rate per Month $8,726.73
Todd from Waste Management expressed his concerns on the way West Central
did their bid.
After much discussion the council made their decision.
A motion by Tholen, 2nd by Pederson to approve West Central Sanitation
with the low bid for the residential garbage contract for a 3 year
contract. Motion to approve: Pederson, Tholen, Hagemann
Not in favor: Emerson
Project #307: Community Memorial Home Project - Galeon
Dave Carlson was in attendance to inform the council on the expansion of
the Galeon. He asked to use the cities bonding authority to issue a 3.5
million tax exempt revenue bond.
The clerk checked with Traci Ryan and this does not go towards our bonding
limits for the city.
Council received a resolution to pass to have a public hearing for the
bonding for the Galeon.
It is not to exceed 6 million for bonding.
Current debt is 2.4 million plus this project of 3.6 million which equals
6 million.
A resolution was presented by Pederson, seconded by Tholen to approve to
have a public hearing for the revenue bond for the Community Memorial Home
and to use the city authority to issue a revenue bond for the project for
the Community Memorial Home which in not to exceed 6 million. When put to
a vote the resolution passed unanimously.
Project #60: Ordinance Changes
Council received the amended ordinance to allow one residential hauler and
no limit to the number of commercial haulers.
First reading was held. A motion by Emerson, seconded by Hagemann to waive
the second reading and to approve the ordinance change. All Ayes.
Project #390: Roll-Off License
The council addressed a license for roll-off haulers in the City of
Osakis.
The fee for the license will be $20.00.
Proof of Insurance is required.
Anyone with a dump trailer, a roll-off or construction companies with
their own containers have to be licensed.
The Police Department will enforce the ordinance.
Clerk will put the ordinance together for the next meeting.
Project #249: Planning and Zoning Commission
Council received the meeting minutes from the February 15, 2007 meeting.
Project #233: Sauk River Watershed District
Council received:
February 6, 2007 meeting minutes
February 21, 2007 agenda
Project #170: Osakis Chamber of Commerce
Council received:
January 17, 2007 meeting minutes
February 21, 2007 agenda
2007 Fiscal Year Profit & Loss Budget vs. Actual
Project #343: Fireworks
Currently there is $1,153.87 in fireworks money from the VFW and clean up
day in 2006. The EDA has been asked to contribute to the fireworks fund.
The city is still in need of $3,846.00 to reach the goal to have the
fireworks in 2007. We will need donations again this year.
Clerk will write letters to businesses that donated last year and to West
Central Sanitation.
Project #192: Truth in Taxation
The Truth in Taxation meeting will be held Tuesday, April 10th at 9:00
a.m. for Todd County and 10:00 a.m. for Douglas County.
Tom Klemenhagen also wants the council to award the bid for the Industrial
Park Project at this meeting.
Project #174: Overtime Report
Council received the Overtime Report for January and February.
Project #213: Lifeguard
Last year the city only had one lifeguard for the beach all summer. Clerk
doesn't think she will be back again this year.
Questions for the council:
Does the council want to start looking for lifeguards now?
Should the beach be open with no lifeguard?
Should the city not open the beach at all?
Clerk will advertise. If we do not get anyone it will be swim at their own
risk.
Project #154: Employee Hiring
Second interviews are set up for Thursday, March 8th, 2007 starting at the
following times.
4:30 p.m. Ronald Kleinschmidt
4:50 p.m. Gary Klovstad
Project #89: Attorney Letter
Clerk discussed a letter from the attorney. They are asking for an
increase in rate.
Motion by Astleford, seconded by Pederson to approve the request of a
$5.00 increase per hour on the attorney fee. All Ayes.
Motion by Hagemann, seconded by Emerson to adjourn the meeting at 9:25
p.m. All Ayes.______________________ _________________________
Mayor - Gary L. Astleford City Clerk - Angela A. Jacobson
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