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Osakis City Council
Regular Meeting
February 5, 2007
7:00 PM
Minutes now offered in PDF format to download
February
5, 2007 Meeting PDF
Present: Hagemann, Tholen, Pederson, Astleford, Emerson
Absent: None
Mayor Gary Astleford called the meeting to order at 7:00 pm
The pledge of Allegiance was spoken.
Motion by Pederson, seconded by Hagemann to approve the agenda as
presented. All Ayes.
Motion by Emerson, seconded by Pederson to approve January 2, 2007 meeting
minutes, January 19, 2007 and January 29, 2007 special meeting minutes.
All Ayes.
Motion by Emerson, seconded by Pederson to approve the City bills in the
amount of $400,901.42 and Fire Department bills in the amount of $354.26.
All Ayes.
Project #76: Police Department
Police Chief Mark Gilson was present. He presented the monthly report to
the council.
Motion by Pederson, seconded by Astleford to approve report. All Ayes.
Project #24: Liquor Store
Council received a letter from Total Register System about the
outdated software being used at the Liquor Store and about the option to
upgrade the software.
Joe Ketelboeter presented quotes from Total Register and Country
Consultant.
Joe will review quotes and compare to make sure they both have the same
items.
Project #205: City Crew
Jim Tholen presented the following items for changes in the future -
Purchase a pipe locator for the city crew. Cost would be about $3,500.00
Metal storage cabinet for paint that is fire safe.
Maps to be placed in a basement room with a fire safe door.
Equipment logging (keep track of truck maintenance)
Logging what the city crew personnel does daily (done by the supervisor)
City Council commended Darrin Quistorff and Kurt Haakinson for the repair
work done on the main break on First Avenue. They did a great job on the
clean up which consisted of plowing the ice on the streets and opening up
residents driveways.
Project #299: Bonds
Traci Ryan was in attendance. She presented the bond fees and 15 schedule
for payments. Will revisit with the final amount of the project costs.
Council will need to do the following to start the bond process -
1. Resolution to participate in the pooled bond.
2. Resolution to authorize debt.
Council will need to manage the assessments before the bond is issued for
any one disputing the assessment.
Clerk will talk to Traci after we get bids in and before we award the bid.
Project #5: East Side Pond/Industrial Park Improvements
Council received the Encroachment Agreement from Xcel Energy.
Council received the professional services proposal agreement.
Tom Klemenhagen was in attendance.
Jim Tholen discussed the lighting and hookups in the Industrial Park.
Tom will get a project map for the city in a bigger size showing more
detail.
Stubs are in the existing lots already so they do not show on the map.
Xcel should put in the lighting before the road is constructed so we don't
have to dig up the road.
Tom will meet with the Sauk River Water District to go over the pond.
City will need an easement from Jerry Olson to proceed with the project.
Motion by Pederson, seconded by Tholen to approve Mayor Astleford to sign
the Encroachment Agreement with Xcel Energy-NSP. All Ayes.
Project #80: Garbage
Council received the proposal from the garbage committee.
The changes are as follows:
#1 is changed from 655 residential accounts to 580
#2 ask for a 64 gallon recycling cart that is single sort
#8 add no additional fees
#10 add Residential
#11 8 Street containers downtown
Council will decide what price to charge for residential/commercial
garbage haulers. The council approved the fee schedule in January for a
license at $1,300.00
Council will also decide the deadline and the time for opening the
proposals and when the proposals will be reviewed.
This proposal is only asking for residential proposals and would open the
commercial up to the company that will pay the license to operate in the
city. Does the city want to regulate what the days will be for commercial
pickup?
Council received an email from Jeff Bertram from West Central Sanitation.
Commercial hauler is open after getting license to haul.
Attorney will write up the proposal.
Ordinance change from one hauler to many.
Motion by Astleford, seconded by Tholen to resend the fee schedule motion
on the garbage fee and to make the garbage license fee $100.00. All Ayes.
Project #15: Fire Department Relief
Council received a letter from Osakis Fire Department Relief Association.
John Swenstad was present and reviewed the recommendation of the Office of
the State Auditor and the Relief Association to increase the benefits per
year from $2,300.00 to $2,700.00.
Motion by Emerson, seconded by Pederson to increase the benefits from
$2,300.00 to $2,700.00 per year with no additional money from the city.
All Ayes.
Project #102: EDA
Council received the December 18, 2007 meeting minutes.
Project #249: Planning & Zoning
Council received the January 18, 2007 meeting minutes and chapters 21-24
of the new zoning ordinance the covers commercial uses.
Motion by Emerson, seconded by Hagemann to approve the Planning and Zoning
minutes. All Ayes.
Project #233: Sauk River Water District
Council received:
January 2, 2007 meeting minutes
January 16, 2007 agenda
January 16, 2007 meeting minutes
February 6, 2007 agenda
Pay 3 of 6, February 5, 2007
Project #19: Wellhead Protection
Council received a letter from the Minnesota Department of Health
regarding the Wellhead protection plan.
Project #110: Gambling License
Osakis Bluebills Ducks Unlimited is requesting a one day gambling license
and waive the waiting period to get the license. The date of their event
is March 23, 2007 at the local VFW.
Motion by Emerson, seconded by Hagemann to approve a one day gambling
license for Osakis Bluebills Ducks Unlimited for March 23, 2007. All Ayes.
Project #22: Clerks
Clerk received a notice for the MCFOA Conference that will be held March
6-9, 2007 at Arrowwood Resort. Cost for all four days is $245.00.
Motion by Tholen, seconded by Emerson to approve Angela to attend the
MCFOA Conference. All Ayes.
Project #170: Osakis Chamber of Commerce
Council received the January 17, 2007 meeting minutes.
Project #231: Visitor and Heritage Center
Council received the January 16, 2007 meeting minutes.
Project #312: Osakis Onward
Council received the January 11, 2007 meeting minutes.
Project #154: Employee Hiring
Council received the resumes that the city has received for the
superintendent position.
There are more applicants than last time so they will need to be narrowed
down by knowledge, street experience, water and sewer experience, job
history and supervisor experience.
A special meeting will be held February 12, 2007 at 3:15 p.m. to choose
the applicants to be interviewed for the superintendent position.
Project #44: Swimming Lessons
The Osakis Public School is arranging swimming lessons for the children in
the area.
Last year the City Council approved paying $20.00 per child for lessons.
No one is turned down if they are unable to pay.
This year the fee increases from $35.00 per child to $37.00 per child.
The American Red Cross reimburses the city for this cost from the Osakis
Swimming Fund.
City Paid -
Swimming Lessons Summer Rec
2004 $1960.00 2004 $1780.00
2005 $2140.00 2005 $2000.00
2006 $2295.00 2006 $2220.00
Motion by Emerson, seconded by Pederson to approve to pay $20.00 per child
for swimming lessons. All Ayes.
Project #69: Information to the Council
Council received a letter from the League of MN Cities for 2007. A copy is
at city hall or you can receive the letter from their website www.imnc.org.
Council also received a letter from the State Auditor for out 2006 audit
and a statement of the auditor's position on:
City Fire Department Accounts and Fire Relief Association Accounts
Internal Controls for Municipal Liquor Stores
Federal Check 21 Act
Importance of Internal Controls
Employee Recognition Programs and Events
VFW
Pressure is needed for a 2" line - 55 psi to 60 psi of pressure. A flow
test and pressure test is needed for the 270 ft.
Motion by Hagemann, seconded by Tholen to approve the VFW to connect to
the Liquor Store if the pressure is correct and a flow test comes back
okay. All Ayes.
Water hookup is a $12,000 charge. They would like to see the city help out
with these charges.
VFW have contributed $65,000.00 over the last 5 years. Clerk will ask
Karin about paying for water hookup and will contact League of MN Cities
about paying for the charge.
Community Center
Lil Ortendahl was present and stated that the kitchen and the floor in the
kitchen have been updated. The floor has been waxed and would like the
council's permission to apply for a grant from West Central Inniatives to
pay for the painting of the walls and ceiling.
Lil will contact Mrs. Resley about painting a mural.
Motion by Hagemann, seconded by Tholen to cleanup the Community Center,
refurbish and repaint and apply for a grant for the paint. All Ayes.
Jan Moore will let Angela know when they are ready to take down the
Christmas decorations.
Jerry Olson asked the council to reconsider the 300 ft blacktop on Pike
Street in front of his property.
Council will reconsider the blacktop in front of the 3 lots. Will discuss
with Tom Klemenhagen.
Motion by Hagemann, seconded by Emerson to adjourn the meeting at 9:25
p.m. All Ayes.
_________________ _________________________
Mayor - Gary L. Astleford City Clerk - Angela A. Jacobson
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