Special Meeting - June 28, 2006

Osakis City Council

Regular Meeting

August 7, 2006

7:00 PM 

Mayor Astleford called the meeting to order at 7:00 PM

Present: Astleford, Pederson, Emerson, Timmerman
Absent: Hagemann

The pledge of Allegiance was spoken.

Motion by Emerson, Seconded by Timmerman to approve 7-3-06 and 7-28-06 minutes after reviewing the tape for the special meeting on the vote for vacation or sick time. All Ayes. Hagemann Absent.

Council member Emerson asked to give the deputy city clerk 6 days of vacation.

After the city clerk reviewed the tape from the July 28th, 2006 minutes, Timmerman made a motion to approve the use of accrued sick time now instead of waiting twelve months, seconded by Emerson.

Motion by Emerson, Seconded by Pederson to approve bills in the amount of $242,811.86 for city and 3,409.65 for Fire Department. All Ayes. Hagemann Absent.

Project #19: Wellhead Protection

Mayor Astleford suspended the regular council meeting at 7:10 and opened the Public Hearing for Wellhead Protection and gave the floor to Aaron Meyer.

Aaron Meyer was present to go over Part II of the wellhead protection plan.
A copy is available at city hall for anyone to review.

Part II is about where the water comes from and how to manage it.
Aaron addressed the question on underground tanks and coping of wells from the public.

Council will make a decision at the September 5th council meeting.

Motion by Pederson, seconded by Timmermann to close the Public Hearing for Wellhead Protection and open Public Hearing for TIF. All Ayes. Hagemann Absent.

Project #380: TIF - Downtown

Tracy Ryan was in attendance.

Public Hearing was held to approve the TIF area downtown.

Bob Poluptic backed out of our inspections, a new building inspector is needed.

Project will generate an estimated 1.7 in market value.

Cost to city is $5,000.00 plus expenses, inspection, and publications.
Developments that use TIF pay a portion of the TIF cost to help the city with the initial cost. Costs associated with the TIF District can be paid out of the money generated.
District is for 25 years, can decertified district anytime.

Tabled until next meeting after the inspections are completed.

Motion by Emerson, seconded by Timmermann to close the Public Hearing at 7:45 p.m. and open regular meeting. All Ayes. Hagemann Absent.

Project #76: Police

Council received a letter from Ted and Cathy Mathews who were not in attendance.

No action on the letter.

Council received the June and July Police Report.

A motion by Pederson, seconded by Emerson to approve the June and July Police Reports as presented. All Ayes. Hagemann Absent.

Project #74: Fire Department Pumper Truck

Mayor Astleford opened the Pumper Truck Bids on 8/4/06 at 3:00 p.m. to replace the fire truck that was totaled in the fire. Bids came in as follows:

Crimson Fire: $265,886.00
Custom Fire: $263,719.00

In attendance were Chief Chad Mathews, Mark Pomerleau, Dale Niehaus, Howard Swenstad and John Swenstad.

Crimson Fire - Has a 50% prepay option to bring their bid to $262,558.00.
Custom Fire – Chief Mathews stated that this bid is not according to specs.

Chief Mathews recommends to the council to award the bid to Crimson Fire for the amount of $262,558.00.

Insurance will pay $230,000 and the remaining 32,000 will by paid by the Fire Department Equipment Fund.

A motion by Emerson, seconded by Timmermann to approve Crimson Fire’s bid for the amount of $262,558. All Ayes. Hagemann Absent.

Project #74: Fire Department Schedule I & II

Attached are the schedule I & II and the minutes from the February meeting.

A motion by Timmermann, seconded by Emerson to move to reconsider the previous amount and change it to $2,300 a year benefit by going back to the original amount for 2006. All Ayes. Hagemann Absent.

Project #381: Vacate 7th Avenue West

Lance Spychalla was in attendance to ask the city to purchase the road easement past his property at 608 Oak Street West and 7th Avenue West. Road comes to an end on Oak Street, clerk talked with Tom Klemenhagen and he stated it would not be very feasible to extend 7th Avenue farther because of the drainage from the West pond and the wetland area, but there may be utility easements already in place.

A Resolution will be needed to vacate.

Lance Spychalla will submit plans and an application to Planning and Zoning for review in August.

Project #130: Docks on Public Property

Council received a letter from our attorney. He stated that we do not have a deed to the property to sell, but we can vacate that portion of the road and the city has a couple of options they can follow.

Council received the attorney’s letter on Joe McFadden and Myron Wegener and how their property would be divided.

Council member Timmermann stated the K Street residences’ are willing to pay for something the city doesn’t own, so we are going to give it to them. Fees and surveying will have to be arranged.

Council would like the attorney to explain the next step the council needs to make.

Tabled until we get a view from the attorney on the next step for the process.

Project #110: Gambling License

Pam Mikacevich and Lori Gleesing from Climb Theater were is attendance.

Pam wants to put a pull tab machine at the Lake Osakis Pub and Grill. The machine will offer two different games to select from and profits will go to the Climb Theater.

Climb Theater performs plays at different schools about bulling, self respect, attending college, etc. This theater education has been around for 30 years in elementary schools.

A motion by Astleford, seconded by Emerson to deny the lease to Climb Theater and keep the VFW in The Walleye Lodge for the remaining calendar year. All Ayes. Hagemann Absent.

Project #249: Planning and Zoning

Attached are the minutes from the July 20, 2006 meeting and the special meeting on July 31, 2006.

A motion by Emerson, seconded by Pederson to approve the July 20th and July 31st minutes. All Ayes. Hagemann Absent.

A Resolution was presented by Emerson, seconded by Pederson to approve the 10 foot variance request by Don Haller. All Ayes. Hagemann Absent.

Project #22: Clerk

The Clerk is asking permission to attend the Clerk’s Orientation Conference for 2006. The Conference is held in St. Paul on August 22 – 24.

A motion by Emerson, seconded by Timmermann to approve to send the clerk to the Clerk’s Orientation Conference on August 22 – 24. All Ayes. Hagemann Absent.

Project #50: Transfer

Need council approval to transfer $10,000 from the Ambulance Savings to the General Fund, and $35,000 from the Liquor Store Fund to the General Fund.

How many runs have The First Responders gone on in a month? Calls taken, and time responded. Council would like quarterly visits from the First Responders.

Put an ad in the paper for new First Responders needed.

A motion by Timmermann, seconded by Astleford to approve the transfer the $35,000 from the Liquor Store but not the $10,000. All Ayes. Hagemann Absent.

At the September meeting have a First Responder Representative. Data on runs for the calendar year and where the money is being spent.

Project #60: Ordinance Change

Attached is the zoning ordinance change on burning by the lakeshore. For your information while looking for a place for this ordinance, our current ordinance states:

(e) The burning of leaves, light brush and garden material is prohibited on city streets, boulevards, lakeshores or any public property by private citizens.

A motion by Timmermann, seconded by Emerson to approve the ordinance change for burning leaves. Read first reading and waived the second reading. All Ayes. Hagemann Absent.

Project #69: Information to the Council

Attached is information on the Northstar Commuter Rail.

Candidacy files open on August 22, 2006 and close September 5, 2006 for two council positions and one mayor position.

Angela sent flowers to Lloyd Hagemann.

Project #170: Osakis Chamber of Commerce

Council received:

Minutes June 21, 2006
Agenda July 19, 2006
Minutes July 19, 2006
Balance Sheet July 13, 2006
Budget vs. Actual

Project #229: Election Judge

Council needs to approve the Election Judges for the Primary Election on September 12, 2006.

Approve wage of $6.50 instead of $6.15.

A motion by Emerson, seconded by Timmermann to approve the wage from $6.15 to $6.50 and to approve the list of Election Judges. All Ayes. Hagemann Absent.

Project #233: Sauk River Watershed District.

Council received:

July 18, 2006 minutes
August 1, 2006 agenda
August 1, 2006 staff report
Page 5 of 7, August 7, 2006
Jim Kral provided information to Mayor Astleford about the irrigation system. Field irrigation – instead of pumping into Clifford Lake. Mayor Astleford has a list of cities that do this now. Saves money and engineers should look into this for the future.

Check on progress for water study with Engineer Ken Weber – increase sewer and water rate on September Agenda.

Project #319: Website

City will now be in control of updating and maintaining the city website. The total cost for transferring information to our own website at cityofosakis.com is $250.00 and each year the annual cost will be $80.00.

Link sites – Osakis Lake Resort Association, Osakis Schools, Lake Osakis Association and other links in the community.

Project #325: Ordinance Book

Tabled until Budget

Project #360: Employee

Attached is the resignation letter from Greg Thompson.

Greg would fill out and sign off the reports until we get a new replacement.

A motion by Pederson, seconded by Timmermann to accept Greg Thompson’s resignation. All Ayes. Hagemann Absent.

Project #363: Industrial Park – Street Improvements

The clerk spoke with Tim Klemenhagen and our application for the Industrial park improvements. We have submitted a preliminary application and if approved we will have to submit a secondary application. We will find out in August if DEED wants a full application and they will review the application and let us know in late September if we are granted any money.

Project #84: Budget

Attached is the 2007 budget, a special meeting needs to be set up to balance the budget.

Meet on August 16th at 4:30 p.m.

Project #382: Union Contract – City

Union Rep can meet August 14th, 16th, 21st or 23rd.
See what dates are open for Union Representative in September.

Project #383: Freeberg Property

Attached is a Quick Claim Deed from Integrity Title for the city to sign. Our attorney has been working with Integrity Title and sees no problem with signing the deed.

Landteam also stated there is no problem signing the deed.

Look into who is paying for the attorney and ask for more information on what we are quick claiming to them.

Table until next meeting.

Project #384: Boring under road

Matt from Oasis Irrigation System would like permission from the city to bore under Lake Street at 1942 Lake Street East to put in an irrigation system.

Clerk talked to our engineer and he stated it would not be a good idea to allow this because the city would come through with water and hit that line, the city could then be liable to replace it. Also, the water level is 5 feet down and they could also put in a Sandpoint Well instead.

Resolution attached for Todd County for deeding Lake Street to the city.

A motion by Emerson, seconded by Astleford to deny the boring under the road. All Ayes. Hagemann Absent.

Project #377: Rainbow Rider

Rainbow Rider – Have Gretta put in the paper – Have a ride for a 2 week pass.

A motion by Emerson, seconded by Timmermann to adjourn the meeting at 9:35 p.m. All Ayes Hagemann Absent.

________________________________               _____________________________

Mayor – Gary L. Astleford                                       Deputy Clerk – Angela A. Jacobson