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Osakis City Council
Regular Meeting
June 5, 2006
7:00 PM
Mayor Astleford called the meeting to order at 7:00
PM
The pledge of Allegiance was spoken.
Present: Astleford, Pederson, Emerson, Timmerman,
Hagemann
Absent: None
Motion by Timmerman seconded by Emerson to approve
agenda with the addition of Charter Franchise and SRWD minutes for May 16,
agenda and administrator’s report for June 6th, all ayes.
A motion by Timmerman seconded by Pederson to approve
the minutes of the 5/1/06, and 5/3/06 closed meeting, at the closed
meeting interviews were held and Lynnette Swenstad was hired and accepted
the Deputy Clerk Position, all ayes.
A motion by Emerson seconded by Timmerman to approve
the bills in the amount of $149,189.85 for the city and the Fire
Department bills in the amount of $862.20, all ayes.
Project # 76 – Police
Chief Gilson was not in attendance, council received
the April and May police report.
Project # 24 – Liquor Store
Joe Ketelboeter was in attendance to ask the council
to approve the bid for seal coating from Hertwig Blacktopping.
Joe is to get bids for replacing the tile in the bar
area.
Motion by Emerson seconded by Pederson to approve the
seal coating bid from Hertwig Blacktopping for the amount $3,385.00, all
ayes.
Project # 205 – City Crew
Greg Thompson was in attendance. The council
received a report of items done for the month and a calendar of what was
done each day. Greg will meet with the Mayor and one of the council
members on a weekly basis.
Project # 5 – East Side Pond
Tom Klemenhagen was not in attendance. The city
needs to ask for an extension on the permit for the East Side Pond.
Council will request a 1 year extension on the
permit. To put in the pond is a legal obligation to the state not SRWD.
Council would like to see that the project is finished this fall.
Motion by Emerson seconded by Pederson to approve to
request a final extension on the permit for the East Side Pond of 1 year.
When put to a vote for: Pederson, Emerson, Astleford, Hagemann. Against:
Timmerman
Project # 80 – Garbage
The council received the letter from Waste Management
and a copy of the garbage contract page regarding rate changes.
Terry Lanoue was in attendance for a rate change of
2.5%.
Timmerman stated that he believes the contract states
we can negotiate the 2.5% increase.
Mayor Astleford state he believes the 2.5% is in the
contract and there is no negotiation.
Motion by Emerson seconded by Hagemann to approve to
have every 2 week pick up for recycling containers. When put to a vote
for: Pederson, Hagemann, Astleford, Emerson, against: Timmerman.
Project # 377 – Rainbow Rider
Harold Jensen was in attendance.
The council received a letter from Dave Carlson
(Community Memorial Home) contributing money towards a full time bus in
Osakis.
Councilmember Bruce Pederson stated the bank will
donate a $1,000 to the city’s cost for the bus in Osakis.
Others that could be contacted are the clinic for
donations.
The bus will stay in town and 3 miles out of city
limits. To go to Alexandria that would be another bus and it would be a
different ticket.
The city can sell tickets or any other business you
would like to designate.
Councilmember Timmerman stated he would volunteer to
work with Harold on the details. Harold asked if the city had a place to
park the Rainbow Rider bus in town, no place is available at this time.
Gretta will publish in the paper.
Motion by Emerson seconded by Timmerman to approve to
have a full time Rainbow rider bus in Osakis for 6 months, all ayes.
Project # 249 – Planning & Zoning
The council received a letter the DNR sent regarding
Mike Roach’s project, and the Planning and Zoning minutes.
The council needs to pass the resolution approving
the 41% impervious surface coverage.
The state fire marshal stated you must have a
sprinkler system in the building. The plans should be approved by the
state fire marshal.
A resolution was presented by Pederson seconded by
Timmerman to approve the 41% impervious surface coverage with the
conditions listed, all ayes.
Motion by Emerson seconded by Hagemann to approved
the Planning and Zoning minutes recommendations numbers 1 -9, all ayes.
Project # 130 - Docks on Public Property
Councilmember Timmerman met with the residence
involved.
The proposal from the residence was to pay $45,000
altogether and pay the survey fees and attorney fees. The city would
still have an easement for the road.
Motion by Timmerman seconded by Astleford to approve
each resident pay $7,500 per lot and the ˝ lot pay $4,500 plus the
surveying fees and recording fee. Closing would not be until February 28,
2007, and a public hearing held if needed. When put to a vote for:
Timmerman, Pederson, Astleford, Hagemann, against: Emerson.
Project # 343 – Fireworks
Need council approval to transfer money to pay for
the fireworks.
Gretta will put in the paper all the people who have
donated to the fireworks for 2006 and to give for the 2007 fireworks.
Motion by Astleford seconded by Timmerman to approve
the transfer money from the Liquor Store to the general fund for the
fireworks, all ayes.
Project # 42 – Clean Up Day
Total collected was $1,114.95
Minus expenses for labor, pop, cookies $361.08
Clean Up day held May 20, 2006 we made $753.87 for
the 2007 fireworks.
Gretta will note in the paper the volunteers that
helped out.
Project # 56 – Insurance
The council received the quotation for workers
compensation premium for 2006. The amount is $13,681.00, council’s
approval is needed.
Motion by Emerson seconded by Pederson to approve the
workers compensation premium for $13,681.00 all ayes.
Project # 110 – Gambling License
A resolution is needed for the VFW to get a gambling
license to sell at the Lake Osakis Pub and Grill.
LORA is not selling pull tabs anymore.
A resolution was presented by Astleford seconded by
Pederson to approve the VFW Post 7902 to sell pull tabs at the Lake Osakis
Pub and Grill. When put to a vote for: Pederson, Astleford, Emerson,
Hageman, abstained: Timmerman
Project # 172 - Car Club
The Car Club is requesting permission to close Main
Street from 1st Ave East to the Post Office.
Motion by Emerson seconded by Hagemann to approve
closing of the Main Street from 1st Ave East to the Post Office for the
car show on July 8th and 9th, all ayes.
Project #262 – Selling City Land
When the house was built in 1957 at 501 Lake Street
East they took 9 feet of the city park frontage and gave 9 feet of their
lot in the rear. Need approval for them to proceed with a survey and
recording their property.
The council received a copy of the minutes from
1957.
Discussion was tabled because no one was in
attendance.
Project # 233 – SRWD
Council received:
May 2, 2006 minutes
May 16, 2006 Administrators Report
May 16, 2006 Agenda
May 16, 2006 Minutes
June 6, 2006 Administrators Report
June 6, 2006 Agenda
Project # 370- Osakis Visitor Center
The council received three bids for replacing the
visitor center gutters. The bid from Custom Exteriors is for a 6” gutter
instead of a 5” gutter.
Chub Hensley stated if the city has to keep paying
for the maintenance on the building with no rent charged they should look
at increasing the pull tab percent to 10% and keep that money for the
maintenance and other needed items.
Motion by Timmerman seconded by Hagemann to approve
the bid from All Seamless Gutters for the amount of $900, all ayes
Motion by Astleford seconded by Hagemann to transfer
the money from the Liquor Store fund to the general fund to pay for the
gutters on the Visitor Center building, all ayes.
Project # 362 – New Development
The council received a copy of what was sent to the
Todd County Commissioners and the local newspapers.
Project # 170 – Chamber
Attached are the Chamber minutes from April 19, 2006
Balance Sheet for May 10, 2006
Chamber minutes for May 24th, 2006
Project # 335 – Comprehensive Plan
Need to set up a public hearing for the Comprehensive
plan
Karin is open July 3rd (next council
meeting)
June 20th or June 22nd or June
27th or June 28th
Consensus of the council is to have the public
hearing on June 28th at 6:30pm and the community center, have
the PA system available, and copy of the website the plan is on for the
notice.
Project # 360 – Employee
Angela Jacobson position change and wage increase
retroactive to May 22nd.
Motion by Emerson seconded by Hagemann to approve
Angela Jacobson increase retroactive to May 22nd, all ayes.
Project # 354 – OWA
OWA needs council’s approval to have camping
overnight in park Osage for the festival on June 23rd and 24th.
Motion by Emerson seconded by Pederson to approve
overnight camping for June 23rd and 24th, all ayes.
Project # 312 – Osakis Onward
The council received the minutes from the May 11,
2006 meeting.
Project # 370 – Osakis Visitor – Heritage Center
The council received:
Meeting minutes May 16, 2006
Balance Sheet May 27, 2006
Profit & Loss Budget Vs. Actual
Project # - Charter
The council received a copy of a Charter franchise
extension agreement between the city on a month by month basis.
Motion by Emerson seconded by Hagemann to approve to
extend the Charter Franchise agreement on a month by month basis until the
Franchise is renewed or either party gives the other 90 days’ written
notice of its intent to terminate this extension, all ayes.
Lil Ortendahl updated the council that the chamber
had to eliminate the inflatable because of insurance cost.
Osakis Onward has been cleaning up the theatre lot
and planting flowers, with council approval Lil would like to start
working on updating the interior of the community center.
Larry Dillehay was in attendance and stated to the
council he got a junk letter and the letter was under the windshield wiper
not hand delivered or mailed out. Larry would also like to have a copy of
the ordinance sent to him stating what part of the ordinance he is not
following
Motion by Hagemann seconded by Timmerman to adjourn
meeting at 9:28pm, all ayes.
________________________________
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Mayor – Gary L.
Astleford Deputy Clerk – Angela A.
Jacobson |
