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Osakis City Council
Regular Meeting
September 6, 2005
7:00 PM
Mayor Astleford called the meeting to order at 7:00
PM
The pledge of Allegiance was spoken.
Present: Hagemann, Astleford, Timmerman, Pederson
Absent: Emerson
A motion by Timmerman seconded by Pederson to approve
the August 1, 2005 and August 13, 2005 meeting minutes, all ayes, Emerson
absent
A motion by Timmerman seconded by Hagemann to approve
the bills in the amount of $207,397.28 for the city, all ayes, Emerson
absent
Motion by Timmerman seconded by Pederson to approve
the Fire Department Bills in the amount of $3,268.95, all ayes, Emerson
absent
A Public Hearing on the Final Assessment roll
for the 4th Avenue East Project. The two parties which are
involved have received notice by mail.
Motion by Timmerman seconded by Hagemann to close the
regular meeting and open the Public Hearing at 7:01pm, all ayes, Emerson
absent
Public Hearing on the Final Assessment roll for the 4th
Avenue East Project.
Everyone present had the opportunity to be heard.
Motion by Hagemann seconded by Pederson to close the
Public Hearing at 7:03pm, all ayes, Emerson absent
A Resolution was presented by Pederson seconded by
Hagemann to adopt the final Assessment roll on the 4th Avenue
East Project. When put to a vote the Resolution passed unanimously,
Emerson Absent.
Project # 76 – Police
Chief Gilson was not in attendance, the council
received the monthly police report for August.
Council must make a Resolution to PERA that Matthew
Schmidt is License thru the Osakis Police Department and that he works as
a part time Police Officer for us.
A Resolution was presented by Timmerman seconded by
Pederson to inform PERA that Matthew Schmidt is a part time License Police
Officer for the Osakis Police Department. When put to a vote the
Resolution passed unanimously, Emerson Absent.
Mayor Astleford informed the council that Officer
Chad Gulbranson was called to help in the relief effort at Camp Ripley for
the New Orleans evacuees, and at this time we don’t know how long he will
be at Camp Ripley.
Project # 76 – Junk Vehicles
Mr. Alan Larson who lives at 115 Oak Street East has
received from the Osakis Police Department a letter regarding a Junk
Vehicle. According to the ordinance you can not have on your property any
vehicle which is not currently licensed, insured and in running order.
Mr. Larson indicated that no one would be able to
tell that this vehicle was not currently licensed unless they trespassed
on his property.
After much discussion on the matter, the consensus of
the council is to keep the ordinance the same and to have a letter sent to
Mr. Larson informing him we have discussed the matter and his concerns
were brought up and dually noted, but he will still need to follow the
ordinance as indicated.
Project # 24 – Liquor Store
Joe Ketelboeter was not in attendance.
Project # 205 – City Crew
Mayor Astleford informed the council that Reggie
Redetzke is looking at retiring in January 2006, and we need to seriously
look at the applications we have and decide to hire one or two people.
Astleford asked for a volunteer to meet with him and Reggie at 8:00am
September 7, 2005. Timmerman volunteered.
Project #368 – Franchise for X-CEL Energy
The City of Osakis on May 3, 1982 adopted an
ordinance for Northern States Power Company (Ordinance #1000.03 Page 270
thru 274).
This franchise has since expired in 2002. Attached
is an ordinance in which X-CEL Energy wants the city to adopt. It is
again for a 20 year period.
A first reading was read waived the second reading.
A motion by Pederson seconded by Hagemann to adopt this Ordinance and
replace it with Ordinance #1000.03, all ayes, Emerson Absent.
Project #369 – Centre Point Energy
Mark Gilson, Civil Defense Director, applied for a
Grant from Centre Point Energy in the amount of $3,000.00 on March 8,
2005.
The Grant money will be used for the new Civil
Defense Siren which will be installed by the city beach.
Mr. Arnie Henderson will be in attendance to present
the check in the amount of $3,000.00.
Mr. Henderson informed us that Fire Chief Hetland
also applied for the grant but did not get it because they only give one
grant to each community. He said Chief Hetland is welcome to apply again
next year, because every year they have grant money to give away.
Project #312 – Osakis Onward
Shelly Triebenbach and Carol Mihalchick were in
attendance regarding the MNDOT Agreement.
MNDOT is asking the City of Osakis to sign an
agreement between the state and the city to do the maintenance, etc. of
the “Welcome to Osakis” sign on Hwy 127 out of the city limits.
The council also received a copy of the letter which
was dated 4/5/2004 stating we agreed to maintain. Osakis Onwards letter
dated 3/30/2004 to the city of Osakis agrees to maintain the landscaping
on entrance signage. Carol Mihalchick stated there intention is to
maintain the sign, as stated in the letter from Osakis Onward.
A motion by Astleford seconded by Pederson to have
the Mayor sign this agreement with MNDOT, all ayes, Emerson absent
Mayor Astleford stated that the Visitor Center could
have one bathroom that is unisex and that the city would pay for the cost
of the handicap bathroom, estimate cost is $1,000.
Motion by Pederson seconded by Hagemann to have the
city pay for changing the bathroom to unisex and handicap assessable at
the Visitor Center, all ayes, Emerson absent. Mayor Astleford said he
would check into getting someone to do the project.
The council received the Osakis Onward progress
report on their projects.
Osakis Onward went to Douglas County requesting
funding from them on the trail. Attached is the letter received from
Douglas County Department of Public Works stating that they approved
giving the City of Osakis $30,000.00 for the trail. Osakis Onward will
send the bills to Douglas County. The County will in turn mail the check
to the City of Osakis and we will then be giving Osakis Onward a check to
pay the bills.
Shelly Triebenbach informed the council that they
have been doing some clean up on the Theatre lot and painting on the Marie
Duncan’s building. They would like to put a decorative fence on the front
and the back of the property, this fence can be easily removed for snow
removal and if the lot is sold.
Project # 354 – Osakis Women’s Association
Shelly Triebenbach will be in attendance regarding
the Park Grant we went for to replace equipment at Park Osagi. Shelly
informed the council they lost points not having handicap assessable
items.
Motion by Hagemann seconded by Timmerman to approve
OWA applies for the grant again in 2006, all ayes, Emerson Absent.
Project # 249 – Planning and Zoning
The council received a copy of the Planning and
Zoning minutes on 8-18-05. Mr. Daub will be in attendance regarding his
permit to build a garage and a Conditional Use Permit. The Planning and
Zoning approved his garage and site plan for a 28’ X 32’ garage.
Mr. Daub now wants to build a 28’ X 36’ garage so the
site plan and building plan will be different. Mr. Daub informed us that
during the Planning and Zoning meeting the committee asked why not 36’
instead of 32’. Mr. Daub stated that’s all he needed.
The council also received a letter from Mr. Klecker
from Mike Dolan’s (City Attorney) Office regarding the Erosion Sediment
******* Ordinance. In the letter Mr. Klecker discusses the Public
Property Ordinance also.
A Motion by Astleford seconded by Pederson to approve
the Planning and Zoning suggestions and the Conditional Use Permit for Mr.
Daub, and have Mr. Daub go back to the Planning and Zoning if he wants to
increase the size from 32’ to 36’. When put to a vote: Astleford,
Pederson, Hagemann voted for. Timmerman Abstained. Emerson Absent.
Project # 362 – New Development
Tom Klemenhagen, Engineer, was in attendance to bring
the council up to date on what is all going to be happening with the New
Development. There was a public hearing on August 18th at the
Community Center for the public, to inform everyone how State Hwy 27 will
be re routed, and the closing of County Road 55.
Klemenhagen stated that Klukken is still looking at
doing the project, but it would not be done in the near term, it would
more likely be done closer to 2007 and 2008.
Project # 366 – Sanitary Sewer Study
Tom Klemenhagen, Engineer, will be in attendance with
figures to correct the roof drain problems and storm sewer between AJ’s
Restaurant and the Ed Pollard Community Center North to Main Street. He
will also have the shared cost which the business’s that own property will
have to pay.
This project has to be decided on how it is going to
be done before the winter season so that come spring we won’t have
problems with clean water being put into our Sanitary Sewer System.
Klemenhagen went over the dye test, sewer televising
estimate, and the flow readings and pointed out the problem areas, the
council should look over the information and the letter for the next
meeting. Many of the people could be talked to and you would not have to
send out letters.
Klemenhagen also stated that the council should look
at raising the monthly fee, because $50.00 a month is not a lot if you
have to spend $3,000 to fix the problem.
Project #363 – Industrial Park Project
Tom Klemenhagen, Engineer, was in attendance with an
update on what is happening with the grant and project. Klemenhagen
stated they have not heard anything on the grant.
Project # 233 – Sauk River Watershed District
The council received the administrative report for
8/16/05 board meeting; draft agenda for 8/16/05 meeting and the draft
minutes for 8/2/05 regular meeting.
The council received the administrators report draft
agenda and draft minutes for the 8/16/05 meeting.
Project # 84 – Budget
The council received the final budget which was
adjusted by the Osakis City Council at their special meeting on 8/13/05.
A motion by Pederson seconded by Hagemann to approve
the final 2006 budget as presented, all ayes, Emerson Absent.
Project #192 – Truth in Taxation
2006 City Certified Proposed levy needs to be sent to
Auditor by September 15, 2005.
The last few years we have certified at $306,000.00
at the budget meeting on August 13th, 2005 the council
indicated to increase the tax levy up by $50,000.00. A motion was made
and seconded to increase the city general levy by 20%.
Council has not heard any feedback from the public on
the increase in levy.
A motion by Timmerman seconded by Pederson to
increase the city levy up to $358,200.00 and send information to the
auditor by 9/15/05, all ayes, Emerson absent.
Project # 263 – Police Union
The police union representative is asking the council
to set up two different dates and times for Police Union Contract which is
thru 12/31/2005.
The consensus of the council is to have the union and
police pick a few dates that work for them and the council will agree to
the dates that work. Pederson is gone October 21 – 30.
Project # 170 – Osakis Chamber
The council received the minutes for the Board of
Directors meeting on 8/17/2005.
Motion by Hagemann seconded by Timmerman to adjourn
the meeting, all ayes, Emerson absent
________________________________
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Mayor – Gary L.
Astleford Deputy Clerk – Angela A.
Jacobson |
