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Regular Meeting
Regular Meeting
August 1, 2005
7:00 PM
Mayor Astleford called the meeting to order at 7:00 PM
Bruce Pederson took the Oath of Office.
The pledge of Allegiance was spoken.
Present: Hagemann, Astleford, Emerson, Timmerman, Pederson
Absent: None
A motion by Timmerman seconded by Hagemann to approve the July 5, 2005 and July 26, 2005 meeting minutes, All Ayes
A motion by Emerson seconded by Hagemann to approve the bills in the amount of $293,918.70 for the city and $11,620.42 for the Fire Department, All Ayes
Project # 76 – Police
Chief Gilson was not in attendance, the council received the monthly police report for July.
Motion by Pederson seconded by Emerson to approve the July Police Report, all ayes.
Project # 24 – Liquor Store
Joe Ketelboeter was not in attendance.
Project # 205 – City Crew
Food & Fuel wants a No Truck Parking sign on the North side of Nokomis.
Reggie Called the MNDOT and they said they would not put up a sign unless the City Council did a Resolution.
A Resolution was presented by Emerson seconded by Hagemann to have MNDOT install or have installed a No Truck Parking Sign by Food & Fuel. When put to a vote the Resolution passed unanimously.
Project # 74 – Fire Department Schedule I & II
The Fire Departments Schedule I & II has to be approved by the Council the first part of August.
A Motion by Emerson seconded by Hagemann to approve the Schedules I & II as long as the required contribution of the city has not gone up from last year. All Ayes
Project # 249 – Planning and Zoning
Mr. Tony Daub was in attendance, resident at 1761 Lake street East #1 (which is the four plex next to Lake Osakis Pub & Grill) is requesting to have a garage on a piece of property which is located across highway 27 from him, which is next to Carl Landis.
Consensus of the council was for Mr. Daub to go to the planning and zoning with his plans and application, and the Planning and Zoning board will recommend to the council to issue a Conditional Use Permit with stipulations.
The council received the plans of the garage Mr. Daub plans on building.
Copy of Ordinance is attached. The only permitted use in a residential area is a single or two family dwelling. Any thing else has to have a Conditional Use Permit before any building can be done. Page 285 #6 is for a detached accessory building and its stipulations.
#5 Little Store (Arnold or Rick Schultz) needs a Conditional Use Permit passed with the stipulation: due to any reason the building is destroyed or damaged beyond repair the building can not be rebuilt at the existing location, must meet setback requirements.
#7 Model Erosion and Sediment Control Ordinance. Attached is a copy of the Ordinance. Consensus of the council is to have the attorney look at the ordinance and make it simplified.
Will revisit after the attorney looks at ordinance.
Motion by Emerson seconded by Hagemann to approve the Planning & Zoning Minutes except for the ordinance on Erosion and sediment Control. All ayes.
Project # 223 – West Side Pond
The council received a copy of amendment No. 2. They are amending the current amount to $43,342.88. So the total project will be $141,342.88.
The city pays for the project and is reimbursed by MNDOT.
A motion by Emerson seconded by Timmerman to approve Amendment No. 2 for MNDOT Contract for West Side Pond. All Ayes.
Project # 363 – Industrial Park Street Improvements
Last months meeting the council received a cost estimate made out by Landteam, Inc.
Tom Klemenhagen was in attendance with the Final Conclusion of the Grant and Sauk River Watershed input on Grant and Loan from them in regards to the Pond.
The council received a Resolution which the City Council has to pass for Jason to go forward on the Grant. If we do not received the grant the project will not continue.
Klemenhagen was in attendance and presented the final plan for the Industrial Park Improvements. If we get the $192,000 for DEED for a grant we can apply the whole amount to the cities portion or apply it to the total amount, and if it is applied to the total it would reduce each persons assessment to 38% of the current assessment. Cities portion would be $169,000.
A Resolution was presented by Pederson seconded by Emerson to approve applying for the Greater Minnesota Business Development Public Infrastructure Grant Program. When put to a vote, ayes were: Pederson, Emerson, Hagemann, and Astleford. Nay was: Timmerman
Project # 366 – Sanitary Sewer Study
At the last months meeting the council wanted to get the word out and have something put in the paper.
The council also stated they want to enforce our I & I Ordinance.
The reporter at the paper called the clerk and the clerk informed her she had stated the facts wrong. The Sump Pumps and tile around the houses have to be installed and drained into the STORM SEWER not sanitary like she had in the paper. She will put an article in the next week’s paper on the front page.
Project # 362 – New Development
Tom Klemenhagen was in attendance regarding the New Development.
Klemenhagen stated Danny Klukken has an investor interested in the property, contingent on Highway 27 be relocated. The state is OK with the move, and wants the 90 degree corner removed but will not put any money towards the project. This could be a part of MNDOT 2008 plan. If Highway 27 was relocated it would be relocated from Co Rd 4 to the East side of Klukken’s property.
Project # 130 – Public Property
At the June 6, 2005 meeting the docks on public property was tabled until the July Meeting.
The July 5, 2005 meeting the council did not pass the ordinance however, wanted the letter to be mailed out. The letter stated (attached is the ordinance the council adopted) The City Clerk did not mail out the letter.
We should have everything complete (ordinance, application, and permit) ordinance has to be published in the paper before it can be enforced. Lets have everything ready for next spring.
Timmerman stated he would like the attorney to look at #4 of the Permit Application. He thought this statement puts the blame on the city if something does happen.
The consensus of the council was to review the ordinance this winter.
Project # 110 – Gambling License
The council received a resolution and needs to be approve and waive the waiting period for the VFW Auxiliary to have a one day gambling license for October 22, 2005.
A resolution was presented by Timmerman seconded by Emerson to approve the gambling license for the VFW Auxiliary. When the Resolution was put to a vote the Resolution passed unanimously.
Project # 19 – Wellhead Protection Plan
Back in February of 1995 the Council received a letter from Minnesota Department of Health informing us they have nearly completed development of the wellhead protection program. The objective of wellhead protection is to protect public health by safeguarding the areas which contribute water to public wells from potential sources of groundwater contamination.
June of 2000 MN Dept of Health stated we need a committee for the Wellhead Protection Plan.
The City requested Minnesota Department of Health to do Part I of the program for us at no charge. Enclosed is the final copy of the Part I report of the wellhead protection and drinking water supply management areas. The report describes the delineation of these areas and their accompanying vulnerability assessments.
If you find this report acceptable we need to follow up with a written request for approval of this portion or our wellhead protection plan
As soon as Minnesota Department of Health has official state approval the Minnesota Department of Health will call to schedule what is called Scoping 2 to get us started on the development of an inventory of potential contaminant sources and a management plan.
A motion by Emerson seconded by Hagemann to approve part 1 of the wellhead protection and drinking water supply management area. When put to a vote for: Emerson, Hagemann, Astleford, Pederson. Timmerman abstained.
Project # 312 – Osakis Onward
The council received the financial reports of Osakis Onward
Osakis Onward is asking the City Council to make a Resolution supporting the landscaping of the Welcome to Osakis Sign. With this Resolution the Minnesota Department of Transportation might give Osakis Onward a check in the amount of $1,300.00. This check will be written out to the City of Osakis and we in turn will then issue the check to Osakis Onward for the landscaping.
A Resolution was presented by Emerson seconded by Pederson to support Osakis Onward in Landscaping the Welcome to Osakis Sign at the Southern Entrance. When put to a vote the Resolution passed unanimously.
Project # 189 – Civil Defense
The Council received the Resolution and Mutual Aid Agreement. Which both have to be passed and signed to be included in with the Douglas County National Incident Management System.
Council would like the Fire Chief, Chad Matthews, and the Police Chief, Mark Gilson to have a copy of the agreement.
A Resolution was presented by Timmerman seconded by Hagemann to approve the NIMS. When the resolution was put to a vote the resolution passed unanimously.
A Motion by Timmerman seconded by Hagemann to sign the Mutual Aid Agreement with Douglas County. All Ayes.
Project # 170 – Osakis Chamber of Commerce
The Council received the Agenda for July 20th meeting, a draft copy of the minutes from June 15th meeting along with Balance Sheet and Profit & Loss Statement.
Project # 233 – Sauk River Watershed District
The council received a memo to board of Managers, draft minutes of the 7/5/05 meeting; draft agenda of the 7/19/05 meeting and Administrator Report for 7/19/05 meeting.
Project # 354 – Osakis Women’s Association
The council received a letter from the Minnesota Department of Natural Resources stating we did not get our application approved for the Osagi Park Grant.
Osakis Women’s Association met on 7/18/05. They are going to find out what we should have done to make the application acceptable. They will decide at their next meeting if they want to wait for next year and apply again or if they are going to do some fund raising to get the job done.
Project # 84 – Budget – Setting of Proposed Tax Levy
Consensus of the council is to have a special meeting on Thursday August 11, 2005 at 3:00pm for the budget.
Mayor Astleford stated he went to a meeting in Bemidji he said they talked about their storm water ordinance. Bemidji assesses their storm water ordinance by impervious surface. Assessing by impervious surface would be a good idea because those with more impervious surface contribute more water to the ponds.
Mayor Astleford met with the Assistant Mayor Gerald Radford from Nelson and WSN and told them right now on a good day our usage is 150,000 and in dry days usage is 200,000. Right now we soften our water and if we were to incorporate Nelson into our system we would have to upgrade the system. So the city would not be able to participate in the shared water system we would be over our capacity.
Motion by Timmerman seconded by Hagemann to not participate in the shared water system with Nelson, All Ayes
Ralph Laven asked about the Visitor Center Sale. Mayor Astleford stated the sale had been closed and we are now waiting for the final fees for the sale. Look towards September before we have the total number.
Mayor Astleford and Councilmember Timmerman went to the Tax Equalization Training in Todd County, and thought it would be a good idea for someone with a longer term to have the training also just in case the class is not held again next year. Councilmember Emerson stated he would go to the Douglas County Tax Equalization Training.
Motion by Timmerman seconded by Hagemann to adjourn the meeting, all ayes.
Meeting adjourned at 8:35pm
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Mayor – Gary L. Astleford Deputy Clerk – Angela A. Jacobson
