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Osakis City Council
Regular Meeting
July 5, 2005
7:00 PM
Mayor Astleford called the meeting to order at 7:00 PM
The pledge of Allegiance was spoken.
Present: Hagemann, Astleford, Emerson, Timmerman, Nordstrom
Absent: None
A motion by Timmerman seconded by Hagemann to approve the June 6, 2005 meeting minutes, All Ayes Nordstrom Absent
A motion by Emerson seconded by Nordstrom to approve the bills in the amount of $314,030.34 for the city and $1,410.38 for the Fire Department, All Ayes
Council received the quarterly reports for June
Public Hearing 7:00pm Project # 345 – Tax Abatement – Bender
Motion by Timmerman seconded by Hagemann to close the regular meeting and open the Public Hearing, All Ayes at 7:05pm
Traci Ryan was in attendance for Bender’s Tax Abatement. She explained he is building a commercial building by his motel, and asking for tax abatement for 10 years for 100% over what is paid on those parcels at this time.
Everyone present had the opportunity to speak.
Motion by Hagemann seconded by Timmerman to close the Public Hearing at 7:10pm
Motion to open the regular council meeting by Timmerman 2nd by Hagemann, all ayes
A Resolution was presented by Emerson seconded by Hagemann to authorize tax abatement on Bender’s project up to $30,000 for 10 years. When put to a vote the Resolution passed unanimously.
Project # 76 – Police
The council received the monthly police report for June. Need approval from the council to sell the squad car for $3,754.00 to Cheyka Motors out of Schofield, WI.
Sealed bids were opened June 17th, 2005
A motion by Timmerman seconded by Hagemann to approve selling the squad to Cheyka Motors for $3,754.00, All Ayes.
Project # 24 – Liquor Store
Joe Ketelboeter was not in attendance.
Project # 205 – City Crew
Reggie Redetzke was not in attendance. Astleford stated the applications we do have are just out of college. Astleford will discuss options with Reggie & Jan and look over the applications.
For Reggie’s position we would like to find someone with 5 years experience.
Timmerman stated we will have to make the budget work to have someone in earlier to learn the job.
Astleford noted that there is going to be overlay on some of the streets in town
Project # 363 – Industrial Park Street Improvements
The council received the cost estimate made out by Land team Inc.
Jason Murray and Tom Klemenhagen were in attendance. Jason stated the grant application is for DEED and will cover 50% capital cost for the industrial park, which would be about $205,000.
Sauk River Watershed District minutes indicated they approved the grant money and loan money for the East Side Pond. We don’t know how much money was awarded. The initial amount was $250,000.00. The cities portion was $180,000 and SRWD portion was $60,000.
Find out how much the SRWD has awarded for the East Side Pond.
Jason and Tom will have formal application and plans at the August meeting.
Project # 366 – Sanitary Sewer Study
The council received the Preliminary Report done by Landteam, and the city’s I and I Ordinance.
We will have to look at getting the word out so people know that this is an issue that needs to be addressed. They can not have footing drains or sump pumps going into the sanitary sewer they must go into the storm sewer. If it does not change the identified individuals will be charged $50.00 a month until it is fixed.
Project #130 - Public Property
At the June 6, 2005 meeting the docks on public property was tabled until the July meeting.
The council received a letter, list of residents, ordinance which has to be passed, and the application for docks on public property.
Council would like the letters sent out with the changes indicated, and they will review the policy and may make changes.
A motion by Nordstrom seconded by Hagemann to approve sending out the letter to the individuals and answering everything needed by the insurance company to be in compliance, note on the letters that the council is still reviewing the policy and there may be changes in the future, All Ayes.
Project #143 – Cable TV
The council received letters from Charter Communications regarding channels adding and moving, also the annual notice that charter communications will be sending to all customers.
Project # 172 – Car Club
The Central Lakes Cruzers Car Club requests permission to close Main Street from 1st Avenue East to Central, and Main from Central to just before Just Like *******’s and the Osakis Creamery on July 9th, 2005.
A motion by Emerson seconded by Timmerman to approve the closing of the road on Main Street from 1st Avenue East to Central, and Main from Central to just before Just Like *******’s and the Osakis Creamery on July 9th, 2005. All Ayes
Project #343 – Fireworks Lease of Country Club
The council received the signed lease between the Osakis Country Club and the City of Osakis for the Fire Department to set off the fireworks.
Project #249 – Planning & Zoning
The council received the minutes from the June 16th, 2005 Planning and Zoning Meeting.
At the June 6, 2005 meeting Mayor Astleford stated he would like to have the council think about paying the Planning and Zoning Members $25.00 a meeting, because they have to know a lot of things to be on the Planning & Zoning Board.
Timmerman stated we could help off set the cost with the money from the dock fees. We could also have fees for conditional use permits be used to off set the cost.
There has not been anyone appointed to the Planning and Zoning board to take the place of Jon Backes. Tab Hendricks was in attendance and indicated he was interested in filling the position.
A Motion by Emerson seconded by Nordstrom to approve the minutes from the June 16th, 2005 meeting, All Ayes
Project #42 – Clean Up Day
The council received Waste Managements report on their dumping cost
Clean up day went well; the city took in a total of $974.00
The Gross salary for Reggie, Jan and Angela is a total of $332.16
Ads in paper $132.00
Pop purchased at Home Quality $ 15.80
Cookies at Bakery $ 6.50
Total Disbursements $486.46
Amount made $487.54
2004 profit was $714.26 (This was for a two year accumulation)
There were 11 Lions members and 6 Sentence to serve helping with the unloading of the pickup and trailers.
A motion by Emerson seconded by Timmerman to approve donating $487.54 to the Lions Club, and request that the Lions Club lets us know what they spend the money on, All Ayes.
Project #355 – Board of Appeal and Equalization Training
The Council received memos from the Todd County Assessor and Douglas County Assessor on when they are holding their training sessions.
John Timmerman and Gary Astleford will attend the Todd County Assessor meeting on July 29th, 2005 held at the Todd County Courthouse at 9:30am. Remind them when it is getting closer to remember to attend.
Project #312 – Osakis Onward – Trail Grant
The council received a copy of the letter from Minnesota Department of Natural Resources stating that the Osakis Trailhead Development did not receive the grant.
Project #170 – Chamber
The council received the minutes from the Board of Directors Meeting on June 15, 2005.
Project # 39 – Comprehensive Plan
Don’t forget that there is an Open meeting for the Comprehensive Plan at 6:30pm at the Ed Pollard Community Center on Wednesday July 6, 2005. Karin Tank will be running the meeting.
Project #233 – Sauk River Watershed District
The council received the minutes from the June 7, 2005 meeting, Agenda for June 21, 2005 meeting, and the Administrator Report.
Loan and Grant agreement was approved by SRWD, but for how much money?
Project #223 – West Pond
Tom Klemenhagen stated the Westside Pond is on hold by MNDOT they don’t have it in their budget. Project is postponed until further notice.
They got an extension from SRWD until June 15, 2006.
Project #271 - Osakis Properties and Wetland Enhancement
Tom Klemenhagen informed the council that he got a better seeding price with the Wetland Enhancement than with Osakis Properties First Addition. If it was ok with the council he would like to get the seeding through the Wetland Enhancement rather than Osakis Properties First Addition
The consensus of the council was to get the seeding through the Wetland Enhancement.
Project #321 - Visitor Center
Sale of the Visitor Center is on hold with the party that is buying the building.
Council would like to see what a title company would charge instead of a lawyer, it may be a lot cheaper.
Mike Petrich was in attendance and complained about the intersection of 8th Ave East and Lavens Wildlife. The road has been moving every year more and more towards his property.
He said there is a house that is going to be moved in and because the road has moved they will have to cut down his tree, which he doesn’t feel is acceptable.
To move a house they need to get a permit from the state.
Mike will talk with Jan and let her know just what he wants to find out and if he has any legal action to take. Jan can submit info to the lawyer and get his thoughts.
Gary Nordstrom read his letter of resignation.
Astleford stated that Nordstrom has been an invaluable asset with the extra time he has spent on a lot of issues and will be missed.
Motion by Timmerman seconded by Hagemann to accept Nordstrom’s resignation with regret, All Ayes.
Timeline for appointing a new Council Member
Julie Zuehlke will have an article in the paper to notify anyone with interest to let city hall know if they are interest by July 22, 2005. We currently have a few people interested in the position.
Complaint of kids riding on lawn mowers with no decks on around town, the issue needs to be taken care of. Gary Astleford will talk with Mark.
Motion by Timmerman seconded by Hagemann to adjourn the meeting, All Ayes.
Meeting adjourned at 9:20pm.
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Mayor – Gary L. Astleford Deputy Clerk – Angela A. Jacobson
