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Osakis City Council
Regular Meeting
May 2, 2005
7:00 PM
Mayor Astleford called the meeting to order at 7:00 PM
The pledge of Allegiance was spoken.
Present: Hagemann, Astleford, Emerson, Timmerman, Nordstrom
Absent: None
A motion to approve agenda by Hageman seconded by Nordstrom, all ayes, Timmerman absent.
A motion by Emerson seconded by Nordstrom to approve the April 4, 2005 meeting, and April 20, 2005 meeting minutes, All Ayes
A motion by Hagemann seconded by Emerson to approve the bills in the amount of $170,020.30.
A motion by Emerson seconded by Nordstrom to approve the Fire Department bills in the amount of $4,474.10, all ayes
Project # 76 – Police
The council received the April monthly police report.
Daniel Lueth has moved from full time to part time police officer. Public Employees Retirement Association states we have to adopt a Resolution stating such.
A Resolution was presented by Timmerman seconded by Nordstrom to adopt a Resolution stating Daniel Lueth has gone from full time to part time police officer for the City of Osakis.
Chief Gilson was in attendance with a quote for a new warning siren from Frontline Plus Fire & Rescue for the amount of $11,653.00 for the east side of town, we do have enough money to pay for the new siren. There will be additional cost for electrical and a new pole. A study was done and the best spot to locate the siren is on the beach.
He also stated that the west side of town should also have a siren and if a new development is put in they should help pay for a warning system.
A motion by Emerson seconded by Hageman to install a warning siren at the Beach.
Chief Gilson also would like the council to approve putting a laptop in the new squad car to be coming in June or July. With the laptop the police can do back-ground checks, check for warrants, and reports in car, etc. The cost for a laptop is $3,500.00 and a $40.00 phone bill fee each month.
Motion by Timmerman seconded by Hagemann to purchase laptop to put in the new squad car.
Chief Gilson informed the council he sent out a survey to see how the public feels the police department is doing.
Project # 24 – Liquor Store
Joe Ketelboeter was not in attendance.
Project # 205 – City Crew
Reggie Redetzke was not in attendance.
Project # 74 – Fire Department
The Fire Chief Chad Mathews was in attendance and informed the council on grants they had received for the ventilation system, new turn out gear, hazardous material response equipment, gas detector, air packs, large diameter hose, and much more for a total grant amount of $103,000.00.
Chad Matthews also proposed that the $10,000 repayment be put into the new equipment fund for the fire department.
A motion by Hagemann seconded by Emerson to approve the $10,000 is put into the Fire Department Equipment Fund. When called for a vote Ayes, Nordstrom, Emerson, Hageman, Astleford. Timmerman did not vote.
Project # 309 – City Hall
The utility software we have now is DOS not Windows. An upgrade is necessary. The council received the quotes.
United Systems Technology, Inc. is the one we presently have; they will just be upgrading it to Windows in the amount of $1,175.00
Banyon Data Systems is the accounting and payroll systems we have. The quote for the utility software is $4,490.00.
Angela Jacobson, Deputy Clerk, prefers the USTI one in the amount of $1,175.00
Motion by Emerson seconded by Timmerman to approve the purchase of the USTI's system for water bills.
Project # 80 – Garbage Rates
The council received a letter from Waste Management asking for a rate increase.
Todd Egenes from Waste Management was in attendance and explained the 2.5% increase was stated in their contract.
Motion by Emerson seconded by Nordstrom to approve 2.5% increase on garbage starting June 1, 2005.
Project # 5 – East Side Pond
The council received a email from Julie Klocker (SRWD)
Klemenhagen was in attendance and stated the SRWD would participate in 50% of the eligible project which is about $60,000 and the other 50% they would give a loan for $60,000 at 3.5%. The estimated cost of the project is $250,000. That leaves the city to pay $130,000. The city does not have the money, so the city can make a smaller pond and still spend less than what their portion would be. Required minimum pond is 1.5 acres, and can expand pond to be a regional pond.
The city should adopt an ordinance so anyone that develops would have to contribute to the development of the pond.
Motion by Nordstrom seconded by Hagemann to have a feasibility study done for the pond to include requirements for the permit and runoff from the industrial park.
Project # 39 – Comprehensive Plan
At the special council meeting held on April 20th at 8pm, the council members were to talk to the individuals which were suggested to be on the Comprehensive Planning Committee and have their answers by this meeting May 2, 2005.
Ken Pomerleau - No
John Peterka – Yes
Newman Olson - Yes
Laura Backes – Yes
Sun Sunderman – Yes
Lyla Engfer – Yes
Neil Gillis – must be talked to yet.
The members should be notified about the first meeting on May 11, 2005.
Project # 249 – Planning and Zoning
The planning and zoning commission recommends to the council to add to the Residential Districts a height restriction of 30 feet from ground level.
The council would like to have the planning and zoning clarify the roof height from the peek or the bottom of the roof in the ordinance
Motion by Timmerman to approved the minutes of the planning and zoning from April 21, 2005 except Tony Daub (not in attendance) not to approve the rezoning and not to approve the Height Restrictions for Residential zones until the roof height can be clarified seconded by Emerson. All ayes
Project # 213 – Life Guards
The two Palm girls and Jenna Schmidt want to come back as Life Guards this year.
Kip Emerson will be in contact with the City Clerk
Project # 42 – Clean up Day
Reminder: Saturday May 21st at the Liquor Store Parking Lot from 8 am to 12:00 NOON.
Eleven members from the Lions club will be helping and the prisoners will also help.
Project # 233 – Sauk River Watershed District
The council received minutes from the 4/5/05 meeting. Administrators Report, agenda for 4/19/05 meeting and the email the City Clerk received from Julie Klocker regarding the Grant Money for the East Side Pond.
Paul Hartman asked if the assessment could be figure per evaluation or square feet. The clerk has a call into the Auditors office asking what they would need from the city if we changed it from per parcel.
Dallas Triebenbach was in attendance and said he didn’t like that he has a small lot and pays the same as someone with four lots in one parcel number.
Harry Black was in attendance and has a small lot that only has taxes of $3.00 per year and the assessment is more than the taxes.
Nordstrom said the unbuildable lots that are assessed are the complaints that were brought to his attention.
The council heard all that wanted to speak, and stated they really can’t do anything the SRWD put the assessment on the city.
Harry Black also asked if street lights could be put on Lake Street from Blacks to the PUB & Grill. Nordstrom said he would talk to Reggie.
Project # 33 – Hendricks Homes
Jerry Hendricks wants the Mayor to initial the letter with the understanding that the City of Osakis will take care of all the maintenance without and financial assistance from Jerry Hendricks.
Motion by Emerson seconded by Nordstrom to approve Mayor Astleford to initial the maintenance of the Wetland to be 100% responsible of the City.
Mayor Astleford brought up an agreement Hendricks would like written stating that the city would be responsible for 50% of the maintenance from Queen street to the start of Hendricks property. Klemenhagen said the road repair do to utility repair should be 100% responsibility of the property owner.
Table the road maintenance from Queen to the start of Hendricks property until the attorney can look at and the utility repair can be added.
Project #321 – Visitor & Heritage Board
The council received the first quarter reports.
Mayor Astleford stated the old visitor center is in the city’s name and the new visitor center is in the City’s name. They paid $15,000.00 on building. Use the money for sale to pay off new visitor center and the pay surveying and costs. Astleford would like the visitor center to continue to put the $15,000.00 a year into West Central Initiative. Like to have money in fund for west central to help business get into the industrial park, Lindrite got a loan from West Central to help with his 500,000 expansion.
Timmerman stated that he would like to see the visitor center have a plan for how to spend their money if the gambling is down, not to just pay off the building. Would like to make sure they succeed not fail.
Council is to think on their decision until the June 6th meeting.
Project # 339 – Storm Water Utility
Greg Sadlemyer who lives at 607 Pike Street West talked to Gary Nordstrom and wanted to know why they were charged $5.00 being he lives in a residential area.
Residential residents get charged $1.00 per month.
Business’s get charged $5.00 per month.
The Sadlemyer’s operate a Day Care out of their house, which we considered as a business. There are three other day cares that are being charged $5.00
Make sure all businesses are charged $5.00 fee, salons, electricians, etc.
No one in attendance tabled until next meeting.
Dale & Kathy Trende were in attendance and wanted to be on record that there is not enough feet for everyone to have the footage they are to have, the survey that was done beside him had 66 feet and he looses 3.5 feet.
The surveyor will be sending out a proposal to the city to help solve this problem.
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Mayor – Gary L. Astleford Deputy Clerk – Angela A. Jacobson
