Osakis City Council

Regular Meeting

April 4, 2005

7:00 PM

Mayor Astleford called the meeting to order at 7:00 PM 

The pledge of Allegiance was spoken. 

Present: Hagemann, Astleford, Emerson, Timmerman, Nordstrom

Absent: None 

A motion by Hagemann seconded by Nordstrom to approve the March 7, 2005 meeting, and March 22, 2005 meeting minutes, All Ayes 

A motion by Emerson seconded by Timmerman to approve the bills in the amount of $186,857.28  and the Fire Department bills in the amount of  $523.77, all ayes 

The council received the financial statements of the Budget to Actual Report, Cash Balance, and Bank Reconciliation.   

Motion by Timmerman seconded by Nordstrom to receive the Budget to Actual, Cash Balance, Bank Reconciliation on a Quarterly basis.   

Project # 76 – Police 

Chief Gilson was not in attendance the council did receive his March Police Report. 

Project # 24 – Liquor Store 

Joe Ketelboeter was not in attendance.   

Project # 205 – City Crew 

Reggie Redetzke was not in attendance. 

Project # 321 – Visitor Center 

Rick Engfer, Osakis Reality, was in attendance with a purchase agreement on the old Visitor Center. 

Phil Reed has been pre-approved for $76,500, and has put $1,000 earnest money down.  He requested the city take down the Antique sign on the property the consensus from the council was to have it taken down. 

Closing date is set for June 15, 2005 

Motion by Emerson seconded by Nordstrom to accept the purchase agreement from Phil Reed in the amount of $76,500.00, all ayes 

Project # 5 – East Side Pond 

At the March 22^nd meeting Tom Klemenhagen was in attendance and stated that the meeting between Sauk River Watershed, Gary Astleford and Nordstrom and Lynn Nelson went well. 

Tom Klemenhagen was to meet with Xcel to move power poles sometime the week of March 28^th, also he was going to meet Jerry from Douglas County ASCS office. 

Tom Klemenhagen state he would have all the information for the council on Monday April 4^th, 2005. 

April 19^th, the Sauk River Watershed District should decide amount of Grant.  If funding is available and everything goes as planned.  If city money is needed designate where it will be coming from. 

May 2^nd the council can call for the project. 

June meeting council can call for bids and bids to be opened at the end of June. 

July meeting council can award project and the project can be started in July. 

A meeting will be held on April 6^th at 9:30 am at the City Hall with Tom Klemenhagen, Sauk River Watershed District, Kip Emerson and Gary Nordstrom. 

Estimate for the project is $251,422.65.  We are only required to do 15 – 20% of the size of pond. 

Klemenhagen checked with Xcel and to move each pole it would cost $18,000 to $20,000 so we will not be moving the poles. 

Klemenhagen stated that this pond size is favorable to SRWS and if their participation is not favorable to the city then the pond can be down sized. 

No decision was made 

Project # 39 – Long Range Planning 

The council received a letter and proposal from Karin Tank (Municipal Development Group) to complete a Comprehensive Plan for the City of Osakis. 

Nordstrom presented the timeline for completing the comprehensive plan and the items that would be covered.  The plan would take one year to complete. 

Tom Klemenhagen (city engineer) stated he would volunteer his time for the project mapping.  Also stated the wastewater flow test would be done at the same time. 

The Quote for doing the Comprehensive plan was $21,775.00 total not to exceed. 

Motion by Nordstrom seconded by Emerson to accept the proposal from Karin Tank (Municipal Development Group), all ayes. 

Project # 249 – Planning and Zoning 

The council received the minutes of the Planning and Zoning meeting held on 3/17/05 

Motion by Emerson seconded by Nordstrom to approve the Planning and Zoning minutes as written, all ayes 

Project # 71 – Catholic Church 

Request for July 10, 2005:  Block Alley between 3^rd and 4^th Ave West, North side of church. 

One day non-intoxicating malt liquor license and gambling license – no waiting period 

Motion by Emerson seconded by Hagemann to approve gambling and liquor license for Catholic Church on July 10, 2005, all ayes 

Project # 6 – Theatre Building 

At the January 3^rd meeting the council was informed the county has valued the lot at $5,000.00 and no one bid on the property at the sheriff auction. 

The city has an assessment in the amount of $19,130.00 for tearing the building down. 

Does the council want to lower the assessment in which we paid to tear down the building so it can maybe get sold? Or leave it as is? 

Put a sign on lot to be sold. 

Motion by Emerson seconded by Hagemann to set the cost of the lot at $10,000 to be sold without a realtor and advertise in the paper, all ayes 

Project # 43 – Board of Review 

April 5^th is the meeting it starts at 9:00am for Todd County and 10:00am for Douglas County. 

Project #42 – Clean up Day 

The Ad will be in the Osakis Review on May 10^th and 17^th.  Also we will put a message on the Water Bills that Clean Up day is May 21^st. 

Reggie will take care of the Douglas County Correctional help.  Hagemann and Emerson asked the Lions to help with clean up day, and they will help again this year. 

Project # 102 – EDA 

The Osakis Economic Development Authority recommends to the council to designate Lot 1 Block 3 as the Neighborhood Park rather than Lot 3 Block 3 in the First addition to Osakis Properties. 

Motion by Emerson seconded by Hagemann to approve moving the Neighborhood Park to Lot 1 Block 3 from Lot 3 Block 3 of the First Addition to Osakis Properties. 

Project # 69 – Information 

The council received a memo from the Minnesota Department of Transportation regarding developments next to highways. 

The council also received the minutes for the SRWS meetings 

89 Ford Pickup Truck 

The police department received 1 bid for the 89 Ford Pickup truck in their impound lot for the amount of $86.00. 

Motion by Emerson seconded by Nordstrom to accept the bid for the amount of $86.00 for the 89 Ford Pickup Truck. 

Marie Duncan was in attendance and stated she wanted it put in the minutes after last months meeting on the Auditors report that OEDC was not doing anything wrong. Felt strongly about the way it was reflected and got a little defensive and want everyone to realize we have worked hard to get along together this far to get a stronger relationship and to make sure we are all on the same page. 

Timmerman stated in rebuttal that there were never any accusations from anyone on the city council that OEDC was ever doing anything wrong and somehow got blown way out of proportion and was never intended any harm to be done to any entity or organization. If people would spend more time doing positive things instead of complaining about what everyone else is doing, it would make it a whole lot easier to get along. 

The council was just going over the information found by the auditors. 

Motion by Hageman seconded by Emerson to adjourn meeting at 8:20pm 

________________________________               _____________________________

Mayor – Gary L. Astleford                                       Deputy Clerk – Angela A. Jacobson