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Osakis City Council
Regular Meeting
March 7, 2005
7:00 PM
Mayor Astleford called the meeting to order at 7:00
PM
The pledge of Allegiance was spoken.
Present: Hagemann, Astleford, Emerson, Timmerman
Absent: Nordstrom
A motion by Timmerman seconded by Hagemann to approve
the February 7, 2005 meeting minutes, All Ayes Nordstrom Absent
A motion by Emerson seconded by Timmerman to approve
the March 2, 2005 special meeting minutes, all ayes Nordstrom Absent
A motion by Timmerman seconded by Hagemann to approve
the bills in the amount of $107,748.23 and the Fire Department bills in
the amount of $969.20, all ayes Nordstrom Absent.
Project # 79 – Kern DeWenter Viere LTD – Auditors
with year end 2004 Audit
Jennifer Thienes was present and went over the 2004
Audit. She noted the following:
Next year they would recommend the
water/sewer/sanitation be divided into different funds.
Gambling funds should be requested by the city and
the city should decide where the money goes.
Fire Department needs to provide a Balance Sheet
monthly to the council with the updated activity for the month.
Ambulance Equipment savings fund, should look at
relocating money being we do not have an ambulance anymore.
Project # 76 – Police
Chief Gilson was not in attendance the council did
receive his February Police Report.
Project # 24 – Liquor Store
Joe Ketelboeter was not in attendance. The Deputy
Clerk stated she had checked on the cost savings by putting in the coolant
system unit and we have saves $150 so far this winter.
Project # 205 – City Crew
Reggie Redetzke was not in attendance.
Project # 359 – Wastewater Flow Improvements
At the February 7th, 2005 meeting the
council requested Tom Klemenhagen to get a Cost Estimated to prepare a
study for the flows and where the flows are coming from which would be
done during the wet and dry periods. The council received a study to look
over before the council meeting.
Reggie and Jan looked into financing the study and we
have a Sewer Reserve Savings and it has an adequate amount to do a study.
Tom Klemenhagen would like the council to look over
the proposal and he will have the proposal at the special meeting on March
22nd, 2005 for the Mayor to sign.
Project # 223 – West Side Pond
The council received a copy of the revised MNDOT
Amendment 1. Klemenhagen stated Rollie Walsh would like to see the tax
advantage of going into condemnation on the proposal.
A Motion by Emerson seconded by Hagemann to approve
the Mayor sign the revised amendment for the Joint Powers Agreement for
the West Side Pond, All Ayes Nordstrom Absent
A Motion by Emerson seconded by Hagemann to have
legal council go into negotiations with Rollie Walsh after hearing from
MNDOT that the revised Amendment is approved All Ayes, Nordstrom Absent
Project # 5 – East Side Pond
Gary Astleford and Gary Nordstrom were to attend the
Sauk River Watershed District meeting on March 1, 2005 to request Grant
Money available for the East Side Pond, amount which is available for the
City of Osakis and the paperwork in that needs to be filled out and
deadlines.
March 16th, 2005 Nordstrom, Astleford,
Klemenhagen, Julie Klocker are going to meet to see if we qualify for the
grant money from SRWS. Timmerman asked where the money was going to come
from to pay for the project. Klemenhagen stated some money could come
from a fee for new construction.
Project # 249 – Planning and Zoning
The council received the minutes from the February
Planning & Zoning Meeting.
The council must vote on dividing up the property at
606 & 608 Lake St. East needs to have a Conditional Use Permit to split
property and to make 608 Lake Street East into a duplex.
A motion by Timmerman seconded by Emerson to approve
the splitting of the property and make 608 Lake Street East back into a
duplex, all ayes Nordstrom Absent.
Project # 361 – NPDES & Storm Water Pollution
Prevention Plan
If an Acre or more of land disturbed a NPDES permit
is required.
Also a Storm Water Pollution Prevention Plan is
required if less then an acre.
These two applications have to have council’s
approval for the Building inspector and city personnel to hand out and
enforced.
We do not need to change the ordinance to include the
permits, the council needs to adopt the permits to be added to the forms
to be filled out when building.
A motion by Timmerman seconded by Emerson to approve
a policy to go with the building permits, all ayes Nordstrom Absent
Project # 321 – Visitor Center
Selling price is $75,000.00. The two realties gave
the following information.
Osakis Realty Land $110,000
Bldg
$49,900
Eldred Realty Bldg $56,667
The decision was to get an appraisal for the building
and land and use an appraiser from the First National Bank. If the cost
is $300.00 or less the city will split the cost with OEDC.
Mike Bowman and Bruce Pederson will bring the
information to OEDC at the next meeting.
The council received a request from OEDC Board of
Directors for $15,000.00 for the April 1st payment of their
building to Gordon Hartford. They want a grant from the community loan
fund at West Central Initiative and when the old Visitor Center is sold
pay back the $15,000.00, the clerk asked Jan Moore where the next payment
will be coming from for April 1, 2006? Moore couldn’t give an answer.
OEDC is also asking for the final misc. stuff in the
amount of $2,121.42 for new summer specialty banners this money was to be
used for Downtown Decorations.
A motion by Astleford seconded by Hagemann to approve
the loan for $15,000 to pay for the Hartford Building and to be paid back
on or if the sale of the Old Visitor Center Building. When put to a vote
Astleford, Hageman for. Emerson Against. Timmerman Abstained for lack of
information on how the money was going to be paid back. Nordstrom Absent
Project # 6 – Theatre Building
The council is to review the assessment.
At the January 3rd meeting the council was
informed the county has valued the lot at $5,000.00 no one bid on the
property at the sheriff sale.
The assessment the city has on the building is for
tearing it down in the amount of $19,130.00
Mayor Astleford stated he did not know how we would
ever get $19,130.00 out of the lot and the $5,000.00 is a more realistic
amount for the lot.
The council would like to find out what the realtors
in town value the lot as.
Project # 43 – Board of Review
The Board of Review meeting will be April 5, 2005.
Todd County starts at 9:00am and Douglas County
starts at 10:00am
Project # 39 – Long Range Planning
The Council stated they would like to have Mike
Steiner from West Central Initiative to a special meeting to go over the
cost of preparing a comprehensive plan sometime in the future. No date
was set.
Avon is have a comprehensive plan along the planning
& zoning ordinance revised by Shannon Sweeney from David Drown and
Associates for the amount of $15,000.00 They had about 4 or 5 bids which
were well over $30,000.00
Timmerman and Nordstrom will talk about it to make
sure the rates we get are competitive.
To be discussed at the March 22, 2005 special
meeting.
Project # 42 – Clean Up Day
The council received the charge list of what Waste
Management has to pay for dumping.
Clerk talked with Terry at Waste Management and he
stated that the 21st of May would work for them.
Reggie will take care of calling the County for their
assistance again this year.
Notice will be put in the paper on the fees, hours,
and location.
With the charges we had last year the city made
$714.26 on clean up day. The total amount Waste Management will pay for
dumping is $2,500.00. Last year the total disposal cost was $2,444.30.
Last year the Lions were paid the $714.26 for helping
out with Clean Up Day.
Emerson and Hagemann will be in charge this year and
will ask the Lions to help out.
The consensus of the council was to have the Clean Up
Day on May 21, 2005 same times, fees and location as last year.
Project # 50 – Transfers
The clerk needs the Councils permission to transfer
the money from the Liquor Store and the Ambulance Equipment Savings to the
General Fund of the city.
This was designated in the Budget.
$35,000.00 from Liquor Store Savings
$10,000.00 from Ambulance Equipment Savings
A motion by Emerson seconded by Timmerman to approve
the transfers of money of $35,000 from the Liquor Store and $10,000 from
the Ambulance Equipment Savings, all ayes, Nordstrom absent.
Project # 233 - Sauk River Watershed District
The council received copies of the minutes, agenda
and administers pre meeting report for 2/25/05 and 3/1/05. Each council
person received the 2/15/05 in the mail.
March 16th 2005 Nordstrom and Astleford
are meeting with Julie from SRWD about the grant for the East Side Pond.
Project # 360 – Employee Personnel Policy
The following is something we would like added to the
personnel policy of the city effective march 7, 2005.
To ensure adequate department coverage, Public Works
employees of the city of Osakis are required to provide notice when they
will be out of town and therefore unavailable for callback duty.
Specifically, employees are required to contact the Public Works
Supervisor as to when they will be leaving and how long they will be
gone. The Public Works Supervisor is required to provide the same notice
to employees when he/she is going to be out of town.
Public Works employees are required to carry a city
furnished pager or the city cell phone.
Public works employees have up to forty five (45)
minutes to respond to an after hours call.
A Motion by Emerson seconded by Hageman to add the
above language to the personnel policy, all ayes, Nordstrom absent.
The Deputy Clerk noted she had checked into the cost
of Mary’s Place Café and the County has it for sale for $27,700.00 and in
order to clear the title a lawyer would have to be contacted.
Public Hearing was set up for March 22nd
at 7:00pm for OWA grant for Park Osagi.
The council received the Osakis Onward minutes for
February 2, 2005.
Timmerman stated he told the school the city would
participate in the Summer Recreation program and the school said it would
cost $20.00 a kid and they have 100 kids enrolled. He also noted the city
would participate in the swimming program again this year.
Motion to adjourn the council meeting by Hagemann
seconded by Timmerman at 9:30pm, all ayes, Nordstrom Absent.
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Mayor – Gary L.
Astleford Deputy Clerk – Angela A.
Jacobson |
