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Osakis City Council
Regular Meeting
November 7, 2005
7:00 PM
Mayor Astleford called the meeting to order at 7:00
PM
The pledge of Allegiance was spoken.
Present: Hagemann, Astleford, Pederson, Emerson
Absent: Timmerman
A motion by Emerson seconded by Hagemann to approve
the October 3, 2005 meeting minutes with the change that the roof drain
hookup was not discussed at the special meeting at October 5th,
2005. Approve the October 5th, 2005 special meeting minutes
all ayes, Timmerman absent.
A motion by Hagemann seconded by Emerson to approve
the bills in the amount of $305,846.31 for the city, and $1,006.83 for the
Fire Department all ayes, Timmerman absent.
Project # 76 Police
Chief Gilson was not in attendance, the council
received the monthly police report.
During the Union Negotiations the council wanted me
to check and see if our Insurance Company had a plan which the police
could pay into for future insurance costs and the city would match up to
$10.00 per check.
The clerk checked with the Insurance Company and they
said that for a group our size they do not allow two separate plans. You
can make a plan change but everyone has to make the change.
The clerk received the Labor Agreement from the Union
today and will have copies for your review and approval at the next
meeting.
The clerk is still looking into different plans which
would be suitable for all parties.
Chad Gulbranson has 40.5 hours left of vacation which
will not be able to be used. Chad is requesting to roll these hours over
until he comes back in 2007.
Motion by Emerson seconded by Hagemann to approve
Chad Gulbranson rollover the 40.5 hours of vacation until 2007, all ayes,
Timmerman absent.
Project # 24 Liquor Store
Joe Ketelboeter was not in attendance. Council
wanted to know where Joe was with updating the items in the Liquor Store.
Joe will not be back until November 21, 2005.
Project #362 New Development
The council received a copy of a dedication of road
statute from Mike Cowdrey.
Elva Cowdrey was in attendance regarding the closing
of County Road 55. She would like the city to pass a resolution
acknowledging the petition of 470, plus, signatures that are in opposition
of closing County Road 55 and would like to see the road stay open for the
lively hood of all and to preserve the scenic historic road.
A Resolution was presented by Emerson seconded by
Hagemann to send a resolution to the commissioners informing them that the
city does formally acknowledge on public record the concerns and
opposition of the 470, plus, citizens against closing County Road 55, all
ayes, Timmerman absent.
Project # 80 Garbage Rates
The Clerk received a letter from Waste Management
requesting a $.60 cent per household increase per month that reflects
their increase cost on.
Jacobson spoke for John Timmerman stated he was
against the increase because they had an increase the beginning of this
year.
Motion by Emerson seconded by Hagemann to approve a
$.60 increase per month started December 1, 2005 until April 1, 2006. On
April 1st the $.60 increase will drop and we will revisit the
issue at that time, all ayes, Timmerman absent.
Project #371 Benches
Eric Jacobson from Eric Jacobson Enterprises was
present to request the permission from the council to install benches on
sidewalks. He will sell the advertisement and maintain the benches.
All sidewalks downtown belong to Douglas County not
to the City of Osakis. Douglas County has been talked to and they have no
problem with the benches as long as the city is ok with it.
The benches will be maintained, and will get the
approval of the adjacent property owner before a bench is placed on the
sidewalk.
A Resolution was presented by Pederson seconded by
Emerson to approve Eric Jacobson Enterprises to put benches in the City of
Osakis and maintain the benches as long as the adjacent property owner
agrees it can be placed at that location, all ayes, Timmerman absent.
Project #5 East Side Pond
The Clerk received a message on 11/2/2005 from Tom
Klemenhagen and stated that Julie Klecker said we need to request for an
extension on our permit.
Also need to ask for a commitment from Sauk River
Watershed on an amount of Grant Money we can get?
Tom Klemenhagen was in attendance and stated the DEED
money for the grant through Jason Murray would not be submitted until
April 2006, and we might find out if we get it in May 2006.
Tom talked to Julie and she stated the MNDOT got an
extension on the permit until (she believes) June 2006. With our permits
being together that extends our permit.
A letter needs to be sent to Sauk River Watershed
stating what we have going on our end and confirm the grant money
available to us and what money would be available for 2006.
Consensus of the council was to have Tom write up the
letter with all the needed information and get it to the city hall no
later than Friday. So Gary can sign it and it can be sent off before the
SRWD next meeting on November 15, 2005.
Project #366 Sanitary Sewer Study
The council received a copy of a letter to be sent
out to the property owners that are not in compliance with the Citys
Ordinance.
When we get to the next section in town the council
agreed we should investigate other sanitary sewers in town and find the
problems before we send out letters, and to have a public hearing so
people know what is going on.
Tom Klemenhagen presented the council with the
capacity sheet for flows and EDUs from the flow meters. Each council
member received a copy.
Before the letters are sent out the council would
like to have Reggie talk to the property owners so they know what is
expected of them.
Motion by Emerson seconded by Pederson to approve to
send letter to the individuals not in compliance with the Citys Ordinance
after Reggie has talked to them.
Project #271 Osakis Properties Wetland
Enhancement
The council received a letter from Landteam. We have
to do an annual report which has to be sent to Douglas Soil and Water
Conservation District.
The Clerk called and talked to Darren Hungness to
have Landteam fill out the annual report for the city.
Tom Klemenhagen presented the council with a contract
to do the reports for Douglas Soil and Water Conservation District. Cost
would be $550.00 per year. Have copies for the councils review for the
next meeting.
The city needs to terminate the Wetland Enhancement
project. A Notice of Termination was presented to be signed by the city
and Mark Lee. Have copies for the councils review for the next meeting.
Landteam will be sending a letter and explanation to
city hall that the property owners should sign when building so the
responsibility is on the owner not the city.
Project #79 Audit for year end 2005
Kern DeWenter Viere sent to the clerk their contract
for the year end audit.
Last year we paid $10,500.00 this year they are
requesting $15,000.00 plus $400.00 for the State Reporting Form.
Consensus of the council is to have the clerk check
to see what bids are with other companies as soon as possible. Also find
out why the price has increase so much in one year.
Project #60 - Ordinance #61
At the last meeting (10/3/05) the council was
presented with the recommendations from the attorney on Docks on Public
Property.
Council was to have their suggestions as to how to
work it, and dates, and fees.
Jacobson spoke for Timmerman and stated that Linwood
charges $400.00 to dock a boat.
The council reviewed the ordinance and made changes,
and would like the attorney to look at the ordinance and permit and see if
we can put something in there so the people that have their docks there
now have first chance and not that anyone can put a dock in the water on
public property.
Have on agenda for the next meeting with changes and
addition, and list of the people that would be affected by the ordinance.
Project #167 Tax Increment
The Clerk needs the councils permission to decertify
Tax Increment Financing for the Industrial Park, Marthaler.
Before the council votes on the decertification would
like clarification on what is all included in Marthaler. Have on agenda
for the next meeting.
Project #321 Old Visitor Center
After the sale the clerk talked to the city attorney
and he stated that what is left in escrow should be enough to pay for fees
regarding the sale.
The clerk called Unity Gordon and asked for a total
amount due with the pay date of November 1, 2005.
Total Amount of Principal and interest for 2005 came
to a total of $50,309.65. A check was issued in that amount to Unity
Gordon.
The council received a letter from the City Attorney
regarding monies yet to pay.
Balance of money from the sale after paying off Unity
Gordon is $12,441.29. The OEDC asked the EDA to barrow $15,000.00 from
West Central to make the first payment which they did not have the money
for. What amount do you wanted paid back to West Central Initiative
Fund?
Motion by Pederson seconded by Emerson to approve to
provide to the EDA $12,441.29 in final settlement on the sale of the Old
Visitor Center Building to go back into the West Central Initiative Loan
Fund, all ayes, Timmerman Absent
Project # 19 Well Head Protection Plan
The council received a letter from Minnesota
Department of Health.
A public hearing has to be set up for December 5th,
2005 regular meeting at 7:30pm or do you want a special meeting for this
public hearing?
Consensus of the council was to have the public
hearing at 7:30pm on December 5th, 2005 with a representative
from MN Dept. of Health present at the meeting.
Project #249 Planning and Zoning
The council received the minutes from their October
20, 2005 meeting.
Gretta will get an ad together for the clerks review
to advertise for 2 members on the P&Z board. People interested will apply
for the position and it will be an appointed position by the city
council.
Motion by Astleford seconded by Hagemann to approve
to pay the Planning and Zoning Member $25.00 per meeting, all ayes,
Timmerman absent
Motion by Emerson seconded by Pederson to approve the
Planning and Zoning Minutes, all ayes, Timmerman Absent.
Project #233 Sauk River Watershed District
The council received the following:
Administrators Report
Draft of 10/4/05 meeting minutes
Draft Agenda for the 10/18/05 meeting
Administrators Report
Draft of 10/18/05 meeting minutes
Draft Agenda for the 11/1/05 meeting
Project #312 Osakis Onward
The council received the letter written to Al
Lieffort (Do. Co. Public Works) stating what they are intending to use the
money for.
The council also received:
Osakis Onward Month meeting minutes dated 10/5/05
Osakis Onward Balance Sheet
Osakis Onward Profit & Loss
Council stated they thought the Handicap bathroom was
going to be put in. Gary has checked with Craig Tenhoff and not heard
anything back.
Project #370 Information Center, Visitor
Heritage Center, Control Board
The Council received the Quarterly Meeting Draft
minutes from the 10/13/05 along with the 2006 proposed budget.
Project #192 Truth in Taxation
The council received the proposed budget and proposed
property taxes for 2006. A public hearing will have to be held on
December5, 2005 at 7:00pm.
Consensus of the council was to have the meeting on
December 5th at 7:00pm.
Project #196 Fee Schedule
The council reviewed the fee schedule and made the
following changes.
Mileage change from $.375 to $.47 to stay in line
with the IRS maximum rate, the council would like the rate to increase as
the IRS rate increases each year.
Sewer Connection from $300.00 to $750.00
Water Connection from $300.00 to $750.00
Motion by Pederson seconded by Hagemann to approve
the update of the fee schedule as presented above, all ayes, Timmerman
Absent
Project #39 Comprehensive Plan
The council received the chapters that will be
discussed on November 9, 2005.
Jacobson spoke for Timmerman with a concern for Mr.
Larson. What is fair for one is fair for all. Concerning the lots in
town that are not cleaned up, John talked with Chief Gilson to see what
can be done. Jacobson stated that Dan Marthaler said other towns have an
ordinance with a fee for violators, if the ordinance is not followed,
instead of pursuing it through an attorney. Will check with Dan and see
what he has from other cities.
Pederson stated the bank representative will be
talking with Jan and Angela about doing direct payment for the bills. The
city would have to purchase software but the benefits will out way the
cost.
Pederson stated the water tower is dirty and wanted
to know what could be done to clean it up. Council would like the deputy
clerk to check with Reggie on what has happen in the past with the tower
when the issue was brought up before.
Motion by Emerson seconded by Hagemann to adjourn the
meeting at 9:45pm, all ayes, Timmerman Absent.
________________________________
_____________________________
Mayor Gary L.
Astleford Deputy Clerk Angela A.
Jacobson |
