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Osakis City Council
Regular Meeting
August 2, 2004
7:00 PM
Mayor Astleford called the meeting to order at 7:00
PM
The pledge of Allegiance was spoken.
Present: Hagemann, Astleford, Nordstrom, Emerson, and
Timmerman
Absent: None
A motion by Hagemann 2nd by Emerson to
approve the July 6th and July 21st 2004 meeting minutes. All Ayes
A motion by Emerson seconded by Hagemann to approve
the bills in the amount of $263,515.08 and the Fire Department bills in
the amount of $746.16. All Ayes
Project # 76 Police
The council received the police report, chief Gilson
was not in attendance.
Motion by Emerson seconded by Nordstrom to approve
the police report. All Ayes
Project # 24 Liquor Store
Joe Ketelboeter & Glen Rey were in attendance. The
council discussed the Natural Cool Unit for the walk in cooler at the
Liquor Store. The council wanted Joe Ketelboeter to find out how much it
would cost to have it installed. The unit has a 20 year life, with a 1
year payback.
A motion by Hagemann seconded by Emerson to approve
putting in the Natural Cool Unit. All Ayes
Project # 205 City Crew
Reggie Redetzke was not in attendance.
Project #74 Fire Department
The Fire Department Schedule I & II has to have
council approval for the first part of August.
A motion by Emerson seconded by Timmerman to approve
Schedule I & II. All Ayes.
Project # 73 - Ambulance
Tom Frost (Regional Specialist for the Mn. Emergency
Medical Services Regulatory Board) was in attendance regarding the
discontinuation of the Ambulance Service and going to First Responders.
In the League of Minnesota Cities June-July issue
there is an article on Covering City Volunteers.
Myron Larson, Insurance Agent, called the clerk on
Monday the 26th and informed her that as a first Responder they
are covered under insurance automatically, if they are paid or not.
The Ambulance representatives were in attendance.
They are to furnish the council a budget as to how many runs, how many 1st
responders, how much will be needed to operate and maintain the rig etc.
Tom Frost stated as of 6:00am July 30th,
2004 the Osakis Ambulance turned in their license. The Ambulance area
will be covered with the same agreement we had with North, Long Prairie,
Sauk Centre, and Browerville Ambulance, until all the legal processes are
finished.
Check if we need to put the ambulance out for bids or
if it can just be sold.
Must keep patient care records for 7 years, and the
Rig they use can not say Ambulance.
A motion by Emerson seconded by Hagemann to approve
the schedule as shown and compensation for the crew, all ayes.
Project # 103 Small City Grant 2002
The city has to hold a Public Hearing to get input on
how the Osakis Comprehensive Grant Program was handled by the city.
Suspend the regular meeting at 7:35pm.
Open Public hearing on small city grant 2002.
All persons present had a chance to be heard.
Close Public Hearing 7:40pm motion by Timmerman
seconded by Nordstrom. All Ayes
Reopen Regular meeting by Hagemann seconded by
Nordstrom. All Ayes
Consensus regarding the Osakis Comprehensive Grant
Program; was that the city of Osakis handled everything very
professional.
Project # 299 Bond Issue for 2004
David Drown & Associates Traci Ryan was in
attendance. They negotiated with 1st National Bank for 4%
interest on $195,000 Bond 2004A.
First Payment Due February 2005.
A Resolution was presented by Emerson seconded by
Nordstrom to adopt sale and issuance of bond 2004A for $195,000 at 4%
interest.
Project #17 1st Avenue West Utility
Project
The Clerk received the notice of award. Had the
mayor sign all three copies and returned two to Landteam Inc. On July 15th.
Started on the 1st Ave W utility project
this week.
Project # 134 Bev Bales Running for County
Commissioner
Bev Bales was in attendance and introduced herself
and let everyone know she was running for County Commissioner.
Project # 330 4th Ave East Project
Our attorney called and asked if the City of Osakis
would be willing to pay the cost of a legal description to be established
for the portion of 4th Ave East and East of 4th Ave
E which George Bender is willing to quit claim to the City of Osakis. I
told him that we would be willing to pay being we are going ahead with the
project.
The clerk received the Engineers Professional Service
Agreement. Engineers requested the Mayor to sign both agreements and send
one back to them. This was done on July 15, 2004.
Engineer, Tom Klemenhagen was in attendance regarding
the Plans and Specs for 4th Ave E. The plans include another
100 feet to finish out Nestor with curb and gutter.
A Resolution is needed to accept the plans and Specs
and to proceed with advertising for bids.
Klemenhagen stated the city should look in the future
to put a pond for drainage on that property area by 4th Ave E.
Klemenhagen will send plans to watershed, and check
into how much time is required for advertising for bids.
A Resolution was presented by Emerson seconded by
Hagemann to approve the plans and specs and to proceed with advertising
for bids.
Project # - West Pond
Nordstrom asked about the West Pond Joint Powers
agreement. Tom doesnt recommend signing the agreement until you sit down
with Rolly Walsh and make sure the money works for buying the land.
Klemenhagen and Nordstrom will set up a time to meet
with Rolly to discuss money he needs for the property the city has to buy
for West Side Pond.
Project # 36 Encroachment Permit
The clerk received the encroachment permit pertaining
to a portion of the garage on 102 King Street West.
A motion by Hagemann seconded by Emerson to approve
the Encroachment Permit. All Ayes
Project #184 AJS
Rick & Judy Thornbloom picked up a Store Front
Business Restoration Application. The Clerk informed him to return it to
City Hall by August 16th.
He has also filled out the survey for the Small City
Commercial Rehabilitation Grant.
His plan is to secure the side of the building with
the store front grant, and wait until we hear if we receive the Small city
Grant. If we dont get the grant he will go thru West Central Initiative
Fund for a loan.
The problem he has is that he has to have a seconded
escape for his renters or he will not be able to have his renters there
anymore.
Nordstrom will follow up with Rick and get cost on
stairs and what is needed.
Project # 69 Information to the Council
Gary Nordstrom talked with Chief Gilson regarding the
surveillance cameras. Gilson didnt think it was feasible and it would be
hard to trace it back to what crime was done.
It was the consensus of the council to not get
surveillance cameras.
Project # 84 Budget & Tax Levy
The council received a letter the clerk received from
the League of Minnesota Cites July 26, 2004. Also attached is the
projected 2005 LGA with technical correction stating that Osakis will
received $416,297.00 in Local Government Aid.
Budget for 2005.
The total general receipts are
$955,051.68
The total general disbursements are
$950,431.68
The difference is more Revenue
$4,620.00
Did not budget for year 2005 salary, social security,
med. For the ambulance which is 100-42153
The proposed tax levy for the year 2005 has to be
into the County Auditor by September 15, 2004.
With the estimated tax capacity amounts and not
raising the citys tax rate the proposed levy is $306,000.00
Special meeting 25th of August for
budget.
Project # 127 Glass Display for notices
The council received a glass display brochure that is
for outside and it can be put in the same spot as the board on the outside
located next to the handicap door.
A motion by Emerson seconded by Timmerman to approve
buying a glass case # UVP-U402 single door message center for $180.00.
Project # 229 - Election Judge
The council received a copy of the list of election
judges for 2004.
A motion by Emerson seconded by Nordstrom to approve
the election judge list, All Ayes.
Project # 312 Osakis Onward
The council received copy of the June and July
meeting.
In the July 7th minutes it stated the city
would receive a bill for half of the surveying cost for the property
adjacent to Osakis Ag. Council stated Rod paid for the surveying and
legal fees for the land. Osakis onward will check with Rod and submit a
bill to the city and then the city will look into it. In the future if
Osakis Onward has extra information for the council they must submit their
information before hand so the council has time to review the
information.
Project # 43 Board of Review
During the Board of Review in 2004 (March 24, 2004)
the clerk received memo from A. Keith Albertson, Douglas County Assessor
that there are new laws for the future Board of Review (the council
received the memo).
The clerk received another memo from A. Keith
Albertson on July 21, 2004.
If you want to turn over the Osakis Board of Review
to the County, you have to do so before December 1 of any year to be
affective for the following years. It can be permanent or for a specified
period of years but cannot be for less than 3 years.
A motion by Nordstrom seconded by Hagemann to approve
to keep the board of review in Osakis and to let the council know when
they must attend the Board of Review class.
Project # 143 - Charter Communications
Council received the letter from Charter
Communications with the new packages and rates that the clerk received.
Timmerman stated the rates just keep going up.
Larry Dillehay was in attendance and asked why the
east side curb by the Public School and Lutheran church does not have
handicap accessible curbs.
Chub Hensley was in attendance and asked if the city
would look into putting a handicap button on the front door, and look into
a handicap assessable handicap spot. Gary Astleford said he would talk
with Reggie and get some prices on the cost of having a handicap button.
Lil Ortendahl asked if by the visitor center there
could be a couple 15 minute parking signs put up in the parallel parking
spots so we can keep the traffic flowing.
Dale Trende was in attendance about the gravel that
comes out of the UBC lot and into the street when it rains. They wrote a
letter to the UBC Company and did not get any action.
Astleford and Timmerman will set up a time to talk
with David Zerr from UBC about the issue.
Gary Nordstrom talked with Carol Mihalchick and she
said she is in compliance now with her fence being 3 feet off the property
line. The reason why she would park her car on the grass was to give her
and magpie cottage an extra spot for customers to park.
Motion by Nordstrom 2nd by Hagemann to
adjourn the meeting at 8:55pm, all ayes
________________________________
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Mayor Gary L.
Astleford Deputy Clerk Angela A.
Jacobson |
