Osakis City Council

Regular Meeting

July 6, 2004

7:00 PM

Mayor Astleford called the meeting to order at 7:00 PM 

The pledge of Allegiance was spoken. 

Present: Hagemann, Astleford, Nordstrom, Emerson, and Timmerman 

A motion by Hagemann 2^nd by Nordstrom to approve the June 7^th and June 16^th 2004 meeting minutes.  All Ayes Timmerman asked where the statement came not to pay for the Fire Department bills.  Jacobson stated that was her understand after the last meeting. 

A motion by Timmerman seconded by Emerson to approve the bills in the amount of $244,082.23 and the Fire Department bills in the amount of $2,291.20.  All Ayes 

Project # 76 – Police 

The council received the police report, chief Gilson was not in attendance. 

Project # 24 – Liquor Store 

Joe Ketelboeter was not in attendance.   

Project # 205 – City Crew 

Reggie Redetzke was not in attendance. 

Project #74 – Fire Department 

Howard Swenstad and Chad Matthews were in attendance to ask the council to barrow  approximately $20,000.00 from the city of Osakis to pay for their new truck.  It would be paid back within a year’s time. 

The money could be taken out of the Liquor Store which has $56,381.88, or the sewer Reserve which has $144,858.87. 

The Fire Department has in the Designated Savings $19,056.20 which was put in savings for the exhaust system which they applied for a grant for, and received it the city has to pay $5,941.00 

There will be a fund raiser at the Community Center on August 1, 2004 to raise money to pay for the new fire truck.   

Motion by Hagemann seconded by Nordstrom to approve to use the Liquor Store Savings not to exceed $20,000 for the Fire Department fire truck, and to advertising to sell old truck and open bids.  All Ayes 

Project #332 – King Street Pond 

The council received a copy of a letter that was sent to Sauk River Watershed District, and a copy of the change order changing the final date of the contract to July 15, 2004. 

Lee’s Construction moved equipment on site and was going to start on July 6, 2004 but they were rained out.  Backhoe used to reshape and they will take fill from 1^st Ave project to build up pond.   

Project #     - 1^st Ave West Utility Project 

Motion by Emerson seconded by Hagemann to approve Lee’s Construction do the 1^st Ave West Project.  All Ayes. 

Project #330 – 4^th Ave East Extension 

At the June 16^th meeting Tom Klemenhagen suggested we find out from the State if that was designated as a temporary or permanent roadway.   

Also on the June 7^th meeting the council requested the Clerk to ask Atty. Dolan if the release of Roadway Easement was legal document.  Also if he thought it was the best interest of the City.  As of June 28^th the clerk had not heard anything from the attorney. 

The estimated cost of doing 4^th Ave East from Main to Hwy 27 and also the West end of Nestor was 73,308.00. 

The clerk called MNDOT to see if 4^th was a temporary or permanent roadway.  The council received letter from MNDOT stating that it is considered a permanent roadway. 

A Resolution was presented by Emerson seconded by Hagemann to except the revised feasibility study for 4^th Ave East with the special assessments to not exceed what was presented at the public hearing which was held for the street projects.  When put to a vote the resolution passed unanimously. 

A Resolution was presented by Emerson seconded by Hagemann to order plans and specs.  When put to a vote the resolution passed unanimously. 

Gary Astleford brought up the joint powers agreement and Tom Klemenhagen stated he had seen the agreement and the only problem he had with it was that someone had to get in contact with Roland Walsh to make sure the land can still be used. 

Project #73 – Ambulance 

Stan Schultz and Sharon Dirkes were in attendance to discuss the discontinuation of the ambulance Service.  Some of the personnel would like to be first responders. 

If the ambulance gives up the license they can not get it back, other ambulance services would take over the area.  First responders will be around the clock and respond if they are available will not have a schedule.  First Responders will use the bandages and supplies we already have. When items are going to be sold communicate with Fire Department to see what they can use before selling any items. 

Ambulance will run as normal through July and maybe in August depending on how long it takes to get the paperwork done. 

Motion by Astleford seconded by Nordstrom to approve the city paying for the schooling for the first responders to keep up their training.  All Ayes. 

Project #55 – OEDC 

OEDC transferred some duties to the EDA they will take effect when everything is in order. EDA is taking care of selling, leasing, or moving the old Visitor Center, Bonnie Shultz will put the Ad in the paper. 

Timmerman stated he would like to see the money for the old visitor center help to off set the cost of the 4^th Ave East project.   

Ralph Laven was in attendance and said he will provide information as to what has happened and transpired with the Old Visitor Center and the move for the next council meeting. 

Put on agenda for the council meeting for August. 

Project #249 – Planning & Zoning 

There was not a quorum at either meeting.  June 17^th and June 23^rd.  However they did have different people at these meetings.  No one had any objections for the school project at the meting however being there was not a quorum they could not vote. 

The council has to give their approval so the school can go ahead with their project after all paper work is submitted to the Building Inspector. 

A motion by Emerson seconded by Nordstrom to approve the school to go ahead with the project after the inspector got all information from the architect. 

Project #149 – Osakis Ag 

The land Rod Growe purchase from the railroad north of the railroad bed East of Central Ave was purchase at a price of .26 cents per square foot. 

If we sell it to him at the same price of .26 cents it would come to $770.64 and we would have to pay for the survey which is $900.00 plus $20.00 for the recording and $1.65 for tax. 

Or we can quit Claim it over to Rod Growe and have him pay for the survey recording etc.  and the city would have to pay anything. 

A motion by Hagemann seconded by Timmerman to approve the quit claim to Rod Growe with him paying for the surveying, recording, and tax.  All Ayes 

Project #351 – Obstruction of Right of Way 

Mike Cowdrey was in attendance and the council received his obstruction of right of way information.  

Gary Nordstrom and Gary Astleford will set up a time with Carol to discuss the obstruction of right of way. 

Project #6   - Theater Building 

Judy and Rick Thornbloom were in attendance.  Gary Astleford met with Judy and Rick and looked at the building and stated there was a gap between the buildings and it is only connected in the window wells.  Stairs will have to be put up when wall is taken down.  Gary Astleford will talk with Jan on the theatre building. The consensus was to have Gary Zacher uphold the contract. 

Project # 172 – Car Club 

A motion by Emerson seconded by Timmerman to approve the Central Lakes Cruzers Car Club close Main street from 1^st Ave E to Central; and Main from Central to Just Like Grandma’s and Osakis Creamery on July 10, 2004. 

Project #69 – Information to the council 

Motion by Nordstrom seconded by Hagemann to donate extra money from Clean Up Day to the Lions Projects.  All Ayes 

Cemetery spraying – Gary Astleford has talked with Mike Didier and the best time for spraying is in the fall.  Mike will also be trimming a few trees that are hanging low in the cemetery. 

Glass display for notices – Motion by Nordstrom seconded by Timmerman to have Jan or Angela check into the price of a plastic display case or a box like at Osakis Properties.  All Ayes. 

Gary Nordstrom will talk with Mark on his thought on a surveillance camera on city hall. 

Theatre Building was discussed earlier 

Project #312 – Osakis Onward 

The council received a copy of the letter received from MN DNR stating that the application for grant money to fund the trail program was denied.

Project #321- Visitor Center 

The council received copies of the registration lists from 2003 which had 45 register and 2004 which had 124 register and 12 comment sheets. 

Project #143 – Cable TV 

The council received a letter adding some new digital services to our digital tier beginning 7/20/04.  They will be relocating some channels because of the additions. 

Project # 343 – Fireworks lease for country club 

The council received a copy of the signed lease between the Osakis County Club and the City of Osakis to have the Fire Department set off the fireworks. 

Motion by Hagemann seconded by Nordstrom to adjourn the meeting at 9:05pm.  All Ayes. 

________________________________               _____________________________

Mayor – Gary L. Astleford                                       Deputy Clerk – Angela A. Jacobson