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Osakis City Council
Regular Meeting
June 7, 2004
7:00 PM
Mayor Astleford called the meeting to order at 7:00
PM
The pledge of Allegiance was spoken.
Present: Hagemann, Astleford, Nordstrom, and
Timmerman
Absent: Emerson
A motion by Timmerman 2nd by Hagemann to
approve the May 3rd 2004 meeting minutes. All Ayes
A motion by Timmerman 2nd by Hagemann to
approve the bills in the amount of $383,098.07. All Ayes
Project # 76 – Police
The council received the police report, chief Gilson
was not in attendance.
Project # 24 – Liquor Store
Joe Ketelboeter was not in attendance. The council
discussed the Natural Cool unit for the walk-in cooler at the Liquor
store. Excel energy approved a rebate of $1,420.00 if the system is
installed during the calendar year. The purchase cost is $2,418.00 with
tax and freight charge. Installation will have to be done by a contractor
or ourselves.
Council would like the city to find out how much it
would cost to have the Natural Cool unit installed.
Tabled discussion until next meeting.
Project # 205 – City Crew
Reggie Redetzke was not in attendance.
Project #74 – Fire Department
Council would like to have a letter sent to the Fire
Chief and Treasurer to attend the next council meeting to discuss the
audit and what needs to be done to be incompliance. Council did not
approve payment of bills for this month.
Project #330 – 4th Ave East Extension
MN DOT does not have any interest in keeping 4th
Ave E open. George Bender was in attendance with a quite claim deed for
everything east of 4th Ave E and 4th Ave E. It
would be a narrow chuck about 200 feet long.
Gary Astleford said he talked with Reggie Redetzke on
the cost of fixing up 4th Ave E and he didn’t believe it would
be too much money.
The city would have to pay for the lawyer fees and
the meets and bounds survey to get the property. George stated it would
cost $400 to $500 dollars for the legal fees.
George would like to release the easement on the
property which would release the easement on 4th Ave and a 10
feet wide section between 2nd and 4th along hwy 27.
Timmerman suggested that the city use some of the
extra money that we had set aside for the road projects to fix up 4th
Ave E and straighten out Nestor.
Council would like to find out how much it would cost
to do the project on 4th Ave E and straighten out Nestor for
the next meeting. Also have the lawyer look at the release of road
easement that George Bender presented.
Tabled until next council meeting.
Project #17 – 1st Ave West Utility
At the April 5th 2004 meeting, the Council
passed a resolution ordering improvement and preparation of Plans & Specs
and advertising for bids.
On May 13th, 2004 at 2pm the clerk opened
the bids for the 1st Ave West Utility project as follows:
Mark Lee $25,815.67
Breitbach $25,844.25
Lees Construction $16,760.00
Engineers estimate was $16,515.00
These were quotes on the project not bids so we do
not need to act with in 30 days. Tabled until next meeting to see what is
done with the King Street pond.
Project #332 – King Street Pond
Lees Construction has this project and is not
finished as of yet. The 1st Ave West Project was also bid by
Lees Construction.
The items that need to be finished are to rebuild
dike, rip rap, and seed. Lee’s Construction has until June 15th
to take action or we can call on the bond or use retained funds to get
project done. Tom will get in contact with Jan and send a fax to Lee’s
Construction letting them know they have until June 15th or the
city will take action. City retained funds of about $5,800 from the
project. Hagedon will have to wait until next month for sewer.
To be discussed at the next meeting.
Project #56 – Workers compensation Insurance
Myron Larson was in attendance. He explained the
personal injury protection insurance. If you get hurt in a vehicle that
is licensed then you go back on your insurance. With a non licensed
vehicle it doesn’t work that way the spouse and kids are not covered if
riding in a parade or in the vehicle. Normally the cost if in an accident
would go back on your insurance but if you don’t have insurance there is
nothing to go back on. So this insurance would be for the small percent
of people that don’t have insurance and would cost around $300 a year.
Myron also suggested that someone from the council or the city go to a
workshop in Fergus Falls that is held every year for information and loss
control.
Council has decided to leave the insurance the way it
is.
Project #285 – Small City Grant IV
Attached is the synopsis of our review which we had
with DEED on the application for our Small City Grant #3, which was turned
down.
The reviews said we did not have a bad application,
but that other cities were going for there first grant and we are going
for our third. Over all everyone felt good about getting approved this
next time around.
Bill Grasavage has a contract for his services in the
amount of $2,850.00 to apply for the grant again next year. The last
contract was in the amount of $5,700.00 + .39 per mile and expenses
Tracie Ryan will also be working on this again.
Between the Housing and Commercial they equaled $6,000.00. Traci stated
it would not be more than half the amount $3,000.
Council would like to meet with Traci and Bill at the
next council meeting to have them answer questions.
Motion by Timmerman 2nd by Nordstrom to
table until the next meeting. All Ayes
Project #249 – Planning & Zoning
Timmerman stated that on #3 (which complained about
the use of the property between lake and main street that he owns, which
he stores docks and lifts on), he had talked with a few of the neighbors
and told him his intention was to keep what he has there, and that he
would maintain the property, and has not had any complaints from any of
those neighbors.
Motion by Timmerman to approve planning and zoning
meeting minutes for May 20, 2004 items 1, 2, 4 seconded by Hagemann. All
Ayes, Nordstrom abstained on item 1 because it is in regards to dividing
up 33 RV lots on his property.
Motion by Nordstrom 2nd by Hagemann to
approve planning and zoning meeting minutes for May 20, 2004 items 2, 3,
4. All Ayes, Timmerman abstained on item 3.
Project #42 – Clean Up Day
The contract with Waste Management said they will pay
$2,500 for disposal on clean up day the cost for disposal was $2,444.30.
Total Receipt was
$1,181.50
Ad’s in Paper
118.50
Pop purchase at Home Quality Foods 29.24
Gross Wages for employees
319.50
Profit $714.26
It was discusses to give that money or some of the
money to the lions club. The decision was tabled until the lions need
money for a project they are working on.
The council asked Jacobson to write a letter to the
paper on behalf of the council saying a thank you to the Lions, and
workers, and the citizens for making Clean up day a success.
Project #23 – Osakis Festival Days
Osakis Women’s Association would like to get the
Councils permission to allow camping in Park Osagi on Friday and Saturday
night of the Festival for the Flea Marketers. This would be June 25th
& 26th.
A motion by Timmerman 2nd by Nordstrom to
approve to allow camping in Park Osagi for the Festival Days on June 25th
and 26th.
Project #69 – Information to the Council
The first Monday in July this year is July 5th
it is a Holiday.
This is to inform the council that the next month
regular council meeting will be on Tuesday July 6 at 7pm.
Project #143 – Cable TV
The council received a letter from Charter
Communications about Cable TV and Victory Sports.
Project #312 – Osakis Onward
The council received a copy of the May 5, 2004
meeting minutes.
Ralph Laven was in attendance and said that they will
have a crew working on the trail on Saturday. Thrivent Lutheran was also
going to be helping. Thrivent will be buying 1 bench for the trail and a
few other items.
Project #122 – Cemetery
The City Clerk had a concerned party in asking if
something could be done about the dandelions. She said her family wants
her to move her son because the other cemeteries spray for weeds and
dandelions and they don’t look as bad.
Astleford said he would stop in and talk to Reggie to
see what we can do about spraying.
Project #351 – Obstruction of Right of Way
The council received information from Mike Cowdrey on
the obstruction of right of way and pictures. Mike was not in
attendance.
Project #299 – Bonding for 2004
David Drown or some other representative from David
Drown Associates will be in attendance regarding the Bond of 2004. (this
will be for 1st Addition to Osakis Properties and also the bond
for Osakis Properties.)
If the construction will not be started for 1st
Addition to Osakis Properties until May 24th 2004. I don’t
think we need to get the Bond Money before our next council meeting.
No one was in attendance from David Drowns.
Timmerman stated he would like to see a feasibility
study include the grant dollars and one with out to compare the
differences.
Project # 6 –Theatre Building – to be continued
The City Clerk contacted the city attorney regarding
who’s responsible for the north wall of AJ’s building and also asked about
the footings.
Attached is the information received and also the
council has to decide on the steps of AJ’s.
Gary Zacher was in attendance. Council stated that
he would be able to leave the footings along AJ’s side but not along
Marie’s side. Zacher said if you would like I can try to take out the
footing on Maries side but am afraid of what it would do to her basement
when you start pulling on the footings, and if so would need a release of
damage lien.
Timmerman stated he did not believe it was worth
creating damage to remove the footings. Zacher explained that you could
cap the footing so water would not get behind the block and get into her
basement.
Mayor Astleford asker Zacher if he would be willing
to stay to the end of the meeting to go over and look at the building.
Hagemann stated the flag on the Community Center
needs to be replaced.
Council brought up the Old Visitor Center and what
was going to be done with that. OEDC has not come in about selling the
property. Ralph Laven explained they would be turning it over to EDA to
sell the property.
Mayor Astleford also stated that when the building is
sold the money may or may not go to OEDC that will be discussed at that
time.
The council would like a representative from OEDC to
come to the next council meeting to let the council know where they are
with selling the building and answer questions.
Timmerman stated he would like to see topics followed
up on at the next meeting if they were not voted on or a decision was not
made at the last meeting. A couple of examples were putting a box up for
displaying postings of special meetings, and surveillance on the
building.
Jacobson also brought up to the council that she was
expecting and was due November 18, 2004. She stated at that time she
would have about 3 weeks of sick time to use and would need an additional
3 weeks of unpaid leave, she would be asking for a total of 6 weeks if
everything goes with no complications. She wanted everyone to hear it
first hand and asked for the council’s approval on the unpaid leave.
Timmerman stated that he didn’t know if they could promise 6 weeks because
complications could happen. Jacobson stated that at that time she would
have to look at asking for more time off. Timmerman stated that he didn’t
believe we had any choice on the 6 weeks because that is what is
required.
Mayor Astleford suspended the council meeting to meet
on the theatre building.
Mayor Astleford reopened the regular meeting.
Project #6 – Theatre Building – Continued
Zacher’s suggestion would be to put up block and fill
it in on the north side of AJ’s to protect the wall. Zacher received an
estimate to do the north wall which is 3 times more than $19,000, the cost
to tear down the building.
Timmerman asked where and who the accusation came
from that there was damage to AJ’s wall?
Gary Zacher would like a faxed copy of the letter
stating what Mike Dolan said about the damage.
The council would like to see what happens at the
sheriff’s auction with the property.
A motion by Timmerman 2nd by Nordstrom to
approve capping off the footings on Marie’s side of the property, and have
Reggie install a chain link fence on the front and back of the property.
All Ayes.
A Motion by Nordstrom 2nd by Hagemann to
close the meeting at 9:05pm. All Ayes
________________________________
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Mayor – Gary L.
Astleford Deputy Clerk – Angela A.
Jacobson |
