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Osakis City Council
Regular Meeting
April 5, 2004
7:00 PM
Mayor Astleford called the meeting to order at 7:00
PM
The pledge of Allegiance was spoken.
Present: Hagemann, Astleford, Nordstrom, Emerson and
Timmerman
Motion made by Timmerman seconded by Nordstrom to
approve the March 1 & March 11, 2004 minutes with the change to the March
1, 2004 Project #50, All Ayes.
Motion made by Hagemann seconded by Emerson to
approve the list of bills in the amount of $123,437.80, All Ayes.
Project #17 – 1st Ave West Utility
Request
The clerk sent out letters and published in the paper
3/23 and 3/30 for the improvement on water & Sewer mains, Water & Sewer
Service lines for the southern end of 1st Ave West.
Motion by Nordstrom seconded by Hagemann to recess
the regular meeting.
Motion by Nordstrom seconded by Hagemann to open the
public hearing at 7:04 pm.
Everyone present had an opportunity to speak. Tom
Klemenhagen was in attendance from Landteam. Tom stated the estimated
cost for the project is $21,596 the cities portion is $5,894 and the
properties will be assessed $15,702. Lot 1 would have to agree to get
sewer and water off of Rush street. The west side of 1st Ave
would be assessed $10,742 and the East side will be assessed $5,000. If
they would like Rush street developed the city can be petitioned to
complete that project. After much discussion Carol Marthaler had decided
to pay the $5,000 assessment and have no stubs to her property.
Motion by Hagemann seconded by Timmerman to close the
public hearing at 7:42 PM
Motion by Hagemann seconded by Timmerman to reopen
the regular meeting. All Ayes
A Resolution was presented by Emerson seconded by
Nordstrom to order improvement and prepare plans and specs.
Project # 76 – Police
Chief Gilson was not in attendance, and the council
received the monthly Police Report.
Project # 24 – Liquor Store
The council received the fax the clerk received from
Jan Moore and a copy of her monthly report she gives the Clerk each month
with the rent check, and the worksheet for calculating monthly rent which
the clerk got off the website with state statute #349.18 – 349.18 a, b and
c pertains to rent limitations.
A motion by Nordstrom to charge $1,000 for the pull
tab rent at the Liquor Store. Dies for lack of seconded.
A motion by Emerson seconded by Hagemann to charge
$1,500 for the pull tab rent at the Liquor Store. When put to a vote
Hagemann and Emerson approved Nordstrom, Timmerman, Astleford against.
A motion by Emerson to go with Option A at 10%.
Motion dies for lack of second.
A motion by Astleford seconded by Emerson to charge
10% on the gross profit per month. When put to a vote Emerson and
Astleford to approve, Hagemann, Timmerman, Nordstrom against.
A motion by Astleford seconded by Hagemann to not
approve the 2% for the pull tab rent from the Liquor Store and will be
visited at another time. All Ayes
A motion by Hagemann seconded by Nordstrom to table
the discussion until the next meeting. All Ayes
Project # 205 – City Crew
Reggie was in attendance to discuss street to
rebuild, curb, gutter.
One block of 2nd Ave E – between Lake and
Main street
Three blocks of 4th Ave E - between Lake
St and Trunk Hwy 27
One Block of 5th Ave E and sewer mains
between Lake and Main street
One Block of 6th Ave E between Main and
Nestor
One Block of the street MNDOT between Central and 1st
Ave W
A Resolution was presented by Timmerman seconded by
Nordstrom to request a feasibility study be done on the above list of
streets.
Tom Klemenhagen was in attendance with a feasibility
study. The streets will be paid thru the savings Account and Bond.
Reggie has requested that the council approve him to
look for a new plow with a wing so it can cut back on the time of plowing,
and to also replace the yellow ¾ pickup. In the equipment fund we have
$104,000 for these expenses.
Project #33 – Hendricks Homes
A motion by Timmerman seconded by Nordstrom to set
the public hearing on the first available date for it to be legal for
publication. All Ayes
Tab Hendricks & Tom Klemenhagen were in attendance
regarding the Final Plot of Hendricks Homes.
If the wetland enhancement does not work then Tab
will be redoing his Plot to include the pond.
A Resolution was presented by Emerson seconded by
Nordstrom to approve the final plot of Hendricks Homes. All Ayes.
Project # 271 - 1st Addition Osakis Properties
The Mayor has signed the contract to except the bid
from Brietbach on March 25, 2004.
The Mayor signed the notice that the City of Osakis
will proceed with the 1st Addition to Osakis Properties
project.
Project # 249 – Planning & Zoning
A copy of the Planning & Zoning meeting were
presented to the council.
The planning and zoning is requesting from the
council the description of the road Right- of-way.
A motion by Emerson seconded by Nordstrom to approve
the Planning and Zoning meetings. All Ayes.
Project # 312 – Osakis Onward & Osakis Visitor
Center
Jan Moore e-mailed the clerk and informed her there
was no March 3rd Osakis Onward meeting due to board members on
vacation or sick
The council received the letter the clerk wrote to
Mr. Dolan regarding money given to the Visitor Center and Heritage Board.
As of 3/30/04 no answer.
Osakis Onward and Osakis Chamber has applied for the
Landscaping Partnership grant through MNDOT for the new entrance signage
on Hwy 127. The city has to give MNDOT a written maintenance agreement
stating that we will maintain the sign and landscaping. Then Osakis
Onward and the chamber has to submit an agreement to the city that they
will take care of the maintenance.
John Timmerman was put in charge of finding out what
the money is used for specifically.
Project # 55 – OEDC and Osakis Onward
At the March 11th Special Meeting the
council told the clerk to have the MNDOT land from Central Ave to 1st
Ave W be recorded. The Clerk had this done on March 5th,
2004. The clerk was informed that this was recorded on March 12th
2004 and 2:30pm Doc. No. 253824.
The council also received a letter from Osakis Ag,
Rod Grove, requesting to obtain from the City property adjacent to his
elevator property.
The Mayor and Clerk met Mr. Dolan office on April
1st, 2004 at 9:00 am to sign the papers for Gordon Hartford Building.
The clerk also talked to Mr. Dolan regarding
insurance. Mr. Dolan recommended that the City of Osakis be the primary
Insured and that OEDC be listed as an additional insured. Have a separate
policy and have the premium bill be sent to OEDC.
A motion by Emerson seconded by Hagemann to help Rod
obtain the title to the property.
The motion was withdraw and the Mayor gave Rod his
word they would do the best they can to get him the land and give him the
first option on the property.
A motion by Nordstrom seconded by Emerson to present
to the lawyers what needs to be done to either quick claim or sell the
land to Rod. All Ayes
Project #71 – Catholic Church
The church is requesting a one day gambling and
non-intoxicating liquor license for July 11, 2004. They would also like
to block of the alley between 3rd and 4th Ave West.
A motion by Hagemann seconded by Nordstrom to approve
the Catholic Church requests. All ayes
Project #6 – Theatre Building
Sealed bids were excepted to tear down the theatre
building until 3 pm on Friday March 26th, 2004, at which time
the City Clerk and the Superintendent opened the bids which came in as
follows:
Mark Lee $26,800.00
Ferguson Bros. $28,300.00
Zacher Excavating $19,130.00
Reading the bids both Mark Lee and Ferguson Bros.
stated on the bid sheet that they would not accept responsibility for
adjacent structures, while Zacher put on the bid sheet minimize damage to
existing structures.
Jacobson stated being the contractor has stated they
will minimize damage to existing structures, the liability insurance that
the contractor carries will pay if anything does happen to the other
buildings.
A motion by Emerson seconded by Hagemann to approve
the bid in the amount of $19,130.00 from Zacher Excavating. All Ayes
Project # 301 – TIF Motel
We sent a letter to Mr. Hartman asking if he had
plans to develop the property within the next 12 months that would require
the support of increments from the district, because if not we would like
to decertify the district.
The TIF Motel Fund is in the hole in the amount of
$9,860.10. We may want to pursuer discussions with Paul on covering the
administrative expenses.
Mr. Hartmann come into the City Hall on March 8, 2004
and said regarding the TIF we can decertify the district.
A Resolution was presented by Emerson seconded by
Hagemann to have the City Clerk contact Todd County Auditor and have the
TIF District No. 2-2 be decertified. All Ayes.
Project #42 – Clean Up Day
Clean up day has been set for May 22nd.
The Clerk has called Waste Management and they said that date would be
okay. The clerk also talked to him about what else would be charged for
this year and he said he would be getting back to me.
The Council members who are in charge are Kip Emerson
and Lloyd Hagemann. If you want prisoners again talk to Reggie so he can
call and make arrangements.
Reggie has requested to have the prisoners help with
the clean up day.
The council would also like to talk about the fees we
charge for the clean up day at the next council meeting in May.
Project #43 – Board of Review
The board of review meeting is set up for tomorrow
4/6/04 at 9:00am at City Hall.
One of the members from the board of review has to
attend a class on how to conduct a board of review.
Project #143 – Cable TV
The clerk received the franchise check for the year
2003.
The council received a letter from Charter
Communications regarding Major League Baseball and Victory Sports trying
to get an agreement with them to be able to cover baseball.
Project # 154 – Employee Resignation and
advertising
The council received a resignation letter from Don
Struss.
The clerk has published ads in the Osakis Review,
Echo Press, St. Cloud Times and also on the Rural Water web site
We will be excepting resumes until April 23rd
and 3pm. Reggie and Gary Nordstrom will go through the resumes and set a
date for the interviews.
Sauk River Watershed District
Gary Astleford met with Julie & K Cook from the SRWD
about putting on the storm sewer markers. Gary has talked with the public
school about having in the environmental students, Boy Scouts, FFA to help
with marking the storm water.
Gary Astleford and Gary Nordstrom met with the SRWD a
week ago Wednesday and had a very good discussion, and released a joint
press statement.
When talking with SRWD they were in agreement about
braking up the pond permits so each pond has its own permit. They were
also very much in favor of the wetland enhancement project for the 1st
Addition to Osakis Properties and for the Industrial Park.
Gary Astleford or Gary Nordstrom will be attending
the SRWD monthly meetings.
Sauk Centre is going to have a convention on rain
gardens that Gary Astleford will be attending.
Lil Ortendahl would like to request the city buy a
box to display the public notices on the outside of the building.
Laura Backes also stated she would like the councils
approve to have the first Thursday flee markets again this summer. The
council agreed to the request.
There will be an educational meeting held on July
13th at the Community Center for the Wetlands Water Enhancement Project.
Motion by Timmerman 2nd by Nordstrom to
adjourn the meeting. The meeting was adjourned at 9:50pm. All Ayes
________________________________
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Mayor – Gary L.
Astleford Deputy Clerk – Angela A.
Jacobson |
