Osakis City Council

Regular Meeting

March 1, 2004

7:00 PM

Mayor Astleford called the meeting to order at 7:00 PM 

The pledge of Allegiance was spoken. 

Present: Hagemann, Astleford, Nordstrom, and Timmerman

Absent: Emerson 

Motion made by Timmerman seconded by Hagemann to approve the February 2, 2004 minutes, All Ayes. Emerson Absent 

Motion made by Hagemann seconded by Nordstrom to approve the list of bills in the amount of $129,118.11, All Ayes. Emerson Absent 

Project # 24 – Liquor Store 

Joe Ketelboeter was not in attendance 

Project # 76 – Police 

Chief Gilson was not in attendance. 

Project # 205 – City Crew 

Reggie was not in attendance. 

Project # 110 – Gambling License (OEDC – VFW – LORA) 

Resolutions are needed to renew the gambling licenses for Lake Osakis Resort Association, VFW Post 7902 in Osakis, Osakis Economic Development Corporation 

A resolution was presented by Timmerman seconded by Hagemann to approve the Gambling License for LORA, VFW, and OEDC.  When the Resolutions were put to a vote the Resolutions passed unanimously, All Ayes. Emerson absent. 

Project # 43 – Board of Review 

The Board of Appeal & Equalization Meeting is scheduled for Tuesday April 6, 2004 starting at 9:00 am. 

Todd County meeting starts at 9:00 am and Douglas County starts at 10:00 am. 

Project # 80 – Garbage Contract 

Council received Waste Managements Contract – Proposed Contract

Current Contract

Letter sent to M. Dolan from the City Clerk

Letter received from M. Dolan to City Clerk 

Becker Sanitation, West Central Sanitation, were also in attendance stating they would also like to be included in the bids for the garbage contract.  Lil Ortendahl stated that Pope County Sanitation was interested in bidding. 

The garbage group has worked with Waste Management to get to an agreeable contract.  Timmerman is satisfied with the contract we have with Waste Management.  One option would be to change the contract to 3 years instead of 5 years. 

When the contract with Waste Management is up for negotiations we will open the garbage for bids to keep all parties competitive.  A few things to consider would be who will do the billing, and if the city would like to have more than one license. 

A motion by Nordstrom seconded by Timmerman to approve the contract from Waste Management for the period of 3 years with the wording that is in the contract left the way it is. All Ayes, Emerson absent. 

Project # 42 – Clean Up Day 

Set up a date, time and location for our annual Clean up day, also need a council person to head up the Clean Up day (which is for advertising, finding workers, and a location). 

A motion by Hagemann seconded by Nordstrom to approve Clean Up day to be on May 22, 2004 if bad weather it would then take place on June 5, 2004, the Council people Hagemann, and Emerson volunteered to be in charge with the location being at the Liquor Store, All Ayes. Emerson Absent 

Project # 50 – Transfers 

The city clerk needs permission from the City Council to transfer the money from the Liquor Store and the Ambulance Equipment Savings to the General Fund for the City.

$35,000 will be from the Liquor Store Savings, $10,000 will be from the Ambulance Equipment Savings. 

A motion by Nordstrom seconded by Timmerman to approve the transfers of the money in the amount of $45,000 All Ayes. Emerson Absent 

Project # 6 – Theatre Building 

The Clerk has received numerous complaints on the Marquee.  Very dangerous, also received a complaint on one of the grates. 

The Clerk called Mr. Kirckof being it still belongs to him legally, however we do have the right to do what we want according to the recorded judgment to fix the grate before someone gets hurt. 

To take down the building we will need money to help fund the tearing down of the building. 

Who is responsible for the grate in front of the Theatre building?  Does it belong to the county being it is a county highway?  The Clerk’s Office is to contact the county and see if they are responsible for the grate. 

A motion by Nordstrom seconded by Hagemann to approve putting out for bids the removal of the Marquee and a separate bid to tear down the whole building, All Ayes. Emerson Absent 

Project # 312 – Osakis Onward 

The following items were given to the council. 

Osakis Onward Minutes from their 2/4/04 meeting.

1^st letter the Clerk wrote to MNDOT regarding the State Rail Bank.

Follow up letter the Clerk wrote to MNDOT regarding the State Rail Bank.

Letter the Clerk received from MNDOT regarding the State Rail Bank. 

Project # 271 – 1^st Addition to Osakis Properties 

A special meeting has to be set up to award the bid for 1^st Addition to Osakis Properties.

The bid opening is set for March 3^rd at 2pm at City Hall.

Traci Ryan thought if she would have a week to go thru all the figures to make sure it is feasible she thought she would have it done by March 11, 2004. 

Klemenhagen is still meeting to see if it will be feasible to have the 1^st Addition to Osakis Properties pond in the wetland area. 

A motion by Hagemann seconded by Nordstrom to set up a Special Meeting on March 11, 2004 at 9:00 am, All Ayes.  Emerson absent 

Project # 5 - East Pond 

Tom Klemenhagen presented the last change order for Trunk Hwy 27 for Mayor Gary Astleford to sign, MNDOT will pay this cost. 

The permit we have includes the East Pond, West Pond, and King Street Pond.  The permit says it is good from June 2003 to June 2004.  We will need to have some of the council members attend the Sauk River Water Shed Meeting to ask to have the permit amended because the MNDOT is not going to do their West Side pond until 2005.  Gary Astleford and Gary Nordstrom will have to be put on the agenda for their March 16^th meeting.

Astleford, and Nordstrom will meeting with Tom Klemenhagen to talk over what is needed to be discussed with the SRWD.   

Klemenhagen stated he believes the SRWD board to be more willing to work with the city on the East pond situation. 

Klemenhagen also suggested that when doing the east side pond to do a regional pond to include the Industrial Park and the Hwy 27 area. 

Project # 7 - 1^st Ave West 

Dirk Hagedon was in attendance to request the sewer hookup on the Southern end of 1^st Avenue West.   Klemenhagen stated the estimated cost for the project would be $21,600. Assessments would be $15,700 and the City’s estimated portions would be $5,894.  The cost included repair the road where it is right now.  Marthaler would also benefit from this project.  If Dirk would talk with Marthaler and she would agree to the project it would be 100% petitioned and it would help the process go faster.

A Resolution was presented by Nordstrom seconded by Hagemann to have a feasibility study down for the project on the south end of 1^st Avenue West, when put to a vote the Resolution passed unanimously,  Emerson absent. 

Project # 69 – Information 

Astleford met with Emily with Waste Water Planning Tech about putting the signs on the storm water drains.  Astleford will be in contact with Emily again to ask how we are to handle drains that do not have curb for applying the sticker. 

Astleford suggested to get this project done the Lake Association can mark the storm water drains. 

Astleford will also be in contact with Julie from SRWD to get a list of items they would like to see done and the city would decide what was the best and most cost effect items to do. 

North Ambulance 

Jacobson stated we had received an agreement contract from North Ambulance for coverage from 6am to 6pm, our last contract had expired in October of 2002 and we had been running without a contract.  The contract is the same as the last one we had with North Ambulance. 

Project # 143 – Cable TV 

Jacobson stated we had received the rate increase letter from Charter Communication.  

Timmerman expressed his concern that he did not believe it had been a year since the last rate increase. 

Paul Hartman stated he thought the city should look into putting a couple cameras on City Hall one facing East and one facing West.  Look into a system that would be able to pick up the license plate on a vehicle.  Cars drive in and see if there is a police man on duty and if not the whole town is open. 

________________________________               _____________________________

Mayor – Gary L. Astleford                                       Deputy Clerk – Angela A. Jacobson