Osakis City Council

Regular Meeting

January 5, 2004

7:00 PM

Mayor Astleford called the meeting to order at 7:00 PM 

The pledge of Allegiance was spoken. 

Present: Hagemann, Astleford, Nordstrom, Emerson, and Timmerman

Absent: None 

A motion to approve the Agenda by Timmerman seconded by Hagemann.  All Ayes 

Motion made by Timmerman seconded by Hagemann to approve the December 1, 2003 regular meeting minutes.  All Ayes 

Timmerman also stated he would like more information added to the closed meeting minutes about the probationary period and other items discussed. 

Motion made by Hagemann seconded by Nordstrom to approve the list of bills in the amount of $337,095.96.  All Ayes 

Project #24 – Liquor Store 

Joe Ketelboeter was not in attendance 

Project #76 – Police 

Chief Gilson was not in attendance. The council received the police report for the end of December. 

Project # 205 – City Crew 

Reggie was not in attendance. 

Project # 312 Osakis Onward 

Laura Backes was in attendance regarding their progress.  

The Welcome to Osakis sign lease and maintenance will be taken care of by Osakis Onward.  They will take care of landscaping, and planting flowers. 

A motion by Timmerman seconded by Hagemann to proceed on the putting up the sign on Pat Marthaler’s land, with no request of monetary or any help from the city and will be self sufficient on taking care of the sign. 

Pier/ Marina – If they go forward with the pier they will need to have DNR permits.  The dock person they are looking for is someone that would volunteer to take care of it or someone retired.  When looking at putting in the dock it will be a floating dock that will rise and lower with the lake.  Osakis onward will look into the marina more before making a decision to have it approved by the city.  Osakis Onward will keep in contact with the council on updating them on their progress. 

Project #80 – Garbage 

Motion was made and approved to negotiate with Waste Management. If no agreement had been reached by January 5^th, it will be put out for bids.  Nordstrom and Timmerman requested to negotiate a little more on the contract that was written by Waste Management before presenting it to the council.  One item to be discussed is the three tiers of garbage rates.  Their request was granted. 

Project #104 – Mayor Appointments 

The mayors appointments for 2004  were presented and discussed. 

A Motion by Hagemann seconded by Nordstrom to approve the Mayor Appointments as presented.  All Ayes 

Project # 73 – Ambulance Officers 

The following are elected officers for the Ambulance for 2004. 

President – Paul Barsness

Vice President – Stanley Schultz

Secretary – Judy Gilbert

Treasurer – Sharon Dirkes 

A motion by Emerson seconded by Timmerman to approve the elected Ambulance officers as presented.  All Ayes 

Project #74 – Fire Department Officers 

2004 Fire Department officers 

Chief – Chad Mathews

1^st Asst. – Lee Lueth

2^nd Asst. – Howard Swenstad

Training Officer – Ken Ferris

Secretary – Mark Ferris

Treasurer – Vic Perushek 

2004 Relief Association officers 

President – Howard Swenstad

Vice President – Dana Hetland

Board Member – Brian Helberg

Board Member – John Swenstad

Secretary – Mark Ferris

Treasurer – Vic Perushek

Executive Officer – Chad Mathews 

A motion by Hagemann seconded by Emerson to approve the officers as presented. 

Project #271 – 1^st Addition to Osakis Properties 

A motion by Emerson seconded by Timmerman to open the Public Hearing at 7:30 pm.  All Ayes. 

Tom Klemenhagen and Traci Ryan were in attendance.

In attendance for the public hearing were: Bob Swan, Kyle Baker, Donny Dirkes, and Jim Tenhoff. 

Tom Klemenhagen explained the estimated cost each person would pay is 70% of the total cost on their lot.  The total cost for the project is $397,700.00 

Jim Tenhoff would be about $6,600.00

Rolly Walsh would be about$19,725.00 for three lots

Kyle Baker would be about $10,265.00

The city would be paying $6,475 which is 30% of the total cost of the lots above. 

Kyle Baker asked if he did decide to develop would the water main and sewer be big enough to handle more homes.  Klemenhagen stated that if he did decide to develop the city may be interested in putting the main in the middle of the road so there will be benefit on both sides of the street. 

Traci Ryan stated the assessment would be on a 10 year term and the city would charge 2% over the Bond rate. 

A Motion by Timmerman seconded by Hagemann to close the public hearing at 7:48pm.  All Ayes. 

A Resolution was presented by Emerson seconded by Nordstrom to order plans & Specs for the 1^st addition to Osakis Property improvements.  When put to a vote the resolution passed unanimously.  

The Plans and specs will be finished about the middle of February by Klemenhagen. 

Project #102 – EDA – OEDC – Gordon Hartford Bldg. 

OEDC can buy and own property through the west central loan fund.  The items stated that makes this move beneficial to the city are:  one less empty business down town, trailhead, meeting places down town, new business in community in old visitor center, parking along the state land. 

The cost of the Gordon Hartford Building is $82,000.  The public restrooms, remodeling and, signage will be taken care of by OEDC and their supporting groups. 

Three items to be contingent before the move can be approved.

An appraisal from another party which OEDC will pay for.

Buying the Gordon Hartford contingent on the sale of the current Visitor Center

Marie will contact Lee about the parking by the trail. 

Gary Nordstrom will talk with Hendricks about the letter of intent.  

A motion by Timmerman seconded by Hagemann to have a public hearing on February second at the regular meeting to be held at the Community Center.  All Ayes 

Project #13 – Fire Relief 

Howard Swenstad was in attendance requesting a Benefit Increase. 

Alexandria is around $5,000 per year.  Our size of town is around $1,500 to $2,500 depending on where their investments were. 

A motion by Hagemann seconded by Nordstrom to approve the increase in relief to $2,100.00.  All Ayes 

Project #249 – Planning & Zoning 

The council reviewed the final plot for Tab Hendricks addition; Timmerman stated he did not see a pond, and just wanted to make sure that he knows he must have a pond for his property. 

A motion by Emerson seconded by Timmerman to approve the final plot for Hendricks addition.  All Ayes. 

Project #349 – HRA 

The council reviewed the letter submitted by HRA requesting to use the excess monies from the Rehab of the Small Cites Grant which the City of Osakis put in $13,000.00.  The balance of approximately $6,000.00 of the replacement monies could be used towards replacing the lines at 200 4^th Ave W. 

The council decided to table the decision until they found out if they could us the money for Osakis Property, Theatre Building, and what their other options would be.  Because the city put in the money can they use it for something else? 

Project #242 – West Central Initiative 

Gary Nordstrom will talk with Traci Ryan about the options we have with the theatre building.  The cost to remove the marquee would be around $2,000 to $5,000.  The Liquor Store money could be used to help cover some of the cost. 

Marie Duncan stated you can use grant money for helping tear down the theater building but the city would have to designate a lot to be available to low income families and be built by a non profit builder. 

Project #69 – Information to the council 

1. Letter from Mr. Peterson with a copy of the correspondence from Mr. Hefner’s Office.
2. Letter from Minnesota Pollution Control Agency to Mayor Astleford regarding the Hwy 27 Project.
3. Also a letter from Governor Tim Pawlenty’s office regarding JOBZ.

Gary Astleford will contact Lin at the watershed regarding things that need to be done regarding the contract for the fine we paid. 

Project #352 – Lead Hazard Control Grant 

Discussed the Synapses of the grant which we can receive from DEED. 

A motion by Emerson seconded by Hagemann to go ahead with getting the Lead Hazard Control Grant.  All Ayes. 

Ralph attended and WC honors banquet where the city received an award for being a partner with OEDC and funneling money. 

A motion by Emerson seconded by Nordstrom to adjourn the regular meeting at 8:52pm.  All Ayes 

________________________________               _____________________________

Mayor – Gary L. Astleford                                       Deputy Clerk – Angela A. Jacobson