REGULAR COUNCIL
MEETING
DECEMBER 6, 2004
7:00 PM
Mayor Astleford opened the meeting.
The Pledge of Allegiance was spoken.
Present: Hagemann, Nordstrom,
Astleford, Emerson and Timmerman
Absent: None
A motion by Timmerman seconded by
Hagemann to approve the 11/1 and 11/3 minutes. All Ayes.
A motion by Emerson seconded by
Nordstrom to approve the bills in the amount of $157,326.46. All
Ayes
A motion by Timmerman seconded by
Hagemann to approve the Fire Departments bills in the amount of
$2,473.75. All Ayes.
Project # 271 1st
Addition to Osakis Properties
A motion by Nordstrom seconded by
Emerson to open the Public Hearing for the final assessment on 1st
Addition to Osakis Properties. 7:08 pm
Letters have been sent and ad in paper
about the final assessment roll:
Parcel Number
Rollie Walsh
$12,905.85 93-0636-000
Kyle Baker
9,338.80 93-0636-900
James Tenhoff
5,586.94 93-0636-800
$17,750.00 will be the assessment
charges for lots inside the Addition.
Everyone in attendance had an
opportunity to be heard.
A Resolution was presented by Emerson
seconded by Hagemann to adopt the assessment roll. When put to a vote
the Resolution passed unanimously.
A motion by Hagemann seconded by
Nordstrom to reopen the regular meeting. All Ayes 7:20
pm.
Project # 299 Bond
Refinancing
Traci Ryan was in attendance regarding
the refinancing of the 2000B Bond for $645,000.00.
The bond issue becomes callable
2/1/05. The current market rates are just over 4%. A
refunding will reduce future bond payments by a total of $52,894.00.
A Resolution was presented by Emerson
seconded by Hageman to authorize David Drown Associates to proceed
with issuance and sale of the Bond. When put to a vote the Resolution
passed unanimously.
The council reviewed the monthly police
report. Chief Gilson was not in attendance.
Joseph Ketelboeter, Manager of the
Liquor Store, was in attendance to set up a time to do inventory on
January 1st, 2005.
The Council set 8:00 AM
Project # 205 City
Crew
Bids were opened for the 1980 Chevrolet
Ύ ton pickup on November 29, 2004 at 3:00 pm.
The following bids were
received Mark Erickson $2,000.00
Nancy
Patrick 1,211.00
Luck
Pasche 555.55
Harold
Holden 901.01
Tehersa
Zajac 1,000.00
Cory
Johnson 1,627.00
A motion by Timmerman seconded by
Nordstrom to approve the high bid of $2,000.00 from Mark Erickson.
All Ayes.
Project # 102 EDA
All Engfer, Osakis Realty was in
attendance to review the two offers received on the Old
Heritage Building and land
$75,000.00 Cash offer from Hendricks
$100,000.00. $500.00 down C/D from Mary
Marcotte
The survey taken shows the storage
building encroachs on city property. The
council agreed this building could remain where it is.
A motion by Nordstrom seconded by
Timmerman to counter the 1st offer to $85,000.00. All
Ayes.
Regular Meeting December
6, 2004 Page Three
A special meeting was set for Thursday
10:00 AM to review the counter offer.
Project # 271 1st
Addition to Osakis Properties Wetland Enhancement
The Council accepted Jerry Hendricks
offer for the Enhancement project of $5,000.00 payable $200.00 per
unit when sold.
The Clerk called Mr. Hendricks and
stated that we would have an easement on the 4 plus acres and
ownership of the land would remain to Hendricks.
The Mayor signed the Notice of Award to
Mark Lee Excavating, Inc.
Mr. Klemenhagen will be providing the
easement for Jerry Hendricks to sign.
Project # 5 East Side
Bond
Mr. Klemenhagen was in attendance to
review the design of the East Side Pond, and determine if we can use
all city land or not
This project was put on hold till Spring
when necessary land tests can be done.
Project # 168 Osakis
Country Club
At the December meeting, the council
will look at options that the City could pursue to increase its sewer
pond capacity. Mr. Klemenhagen presented a Wastewater/Flow Cost
Summary.
Mr. Klemenhagen is to report to the
Council on the progress with the Country Club proceeding. He asked if
the City would be interested in doing a water/sewer project by
assessment.
It was agreed the council should meet
with the Country Club to discuss options.
Mr. Klemenhagen presented payments for
the following projects:
1st
Ave West Utilities $17,306.00
4th
Ave. East Street 83,788.10
Final King
Street Pond
14,292.52
A motion by Emerson seconded by
Nordstrom to approve payments. All Ayes.
Project # 353 West Side
Pond
Mr. Klemenhagen received the Joint
Powers Agreement from the State of Minnesota.
Regular Meeting December
6, 2004 Page Four
He will set up a meeting with himself,
Rollie Walsh, Gary Astleford and Gary Nordstrom.
Project # 7 Theatre
Building Lot
Marie Duncan requested to be on the
agenda, however, was not in attendance. She was questioning the
$19,130.00 assessment on the Theatre Building.
The council would like an idea of what
the lot is worth. Eldred Realty, Osakis Realty and Premier are to be
contacted for a value.
Project # 87 Sunrise
Estates
Mr. Jerry Olson was in attendance to ask
for approval for the trailer park residents to use the Community
Center as a storm shelter.
A motion by Emerson seconded by Hagemann
to approve this request. All Ayes.
Lil Ortendahl presented Osakis Onward
minutes from October and November, profit and loss statement for the
year and new pledges for 2005.
Project # 97
Delinquent Bills
The council reviewed the delinquent
bills to be added to taxes as a special assessment.
A motion by Hagemann seconded by
Nordstrom to approve this list. All Ayes.
Project # 73 First
Responders
At the November meeting the First
Responders requested from the council to purchase pagers for the new
First Responders.
Jerry Olson stated he would ask the VFW
for money to purchase pagers.
The Clerk received a call from Jerry
Olson on 11/18/04 indicating that the VFW was willing to
donated $1,000.00 towards pagers.
A motion by Hagemann seconded by Emerson
to approve the pagers and pay for from their Ambulance Memorial Fund
and the $1,000.00 from the VFW. All Ayes.
Project # 79 Audit
Regular Meeting December
6, 2004 Page 5
We received a contract from Kern
DeWenter Viere to complete the year end audit for 2004. Fee is
$10,000.00. Fee for 2003 was $10,000.00.
A
motion by Nordstrom seconded by Emerson to approve this contract.
All Ayes
Project # 94 Gas
Bids for the year 2005
Mail a notice along with a gas bid form
to the three gas stations so they can bid on for the 2005 year.
A motion by Timmerman seconded by
Hagemann to accept the bid from Deluxe Oil. All Ayes.
Project # 249
Planning & Zoning
The council reviewed the minutes from
the 11/18/04 Planning & Zoning meeting.
A motion is needed to approve the
Conditional Use Permits and minutes from their meeting
A motion by Emerson seconded by
Nordstrom to approve the Conditional Use Permits and minutes.
Hagemann, Nordstrom Emerson Aye and Timmerman abstained.
The City Council has approved the new
amendment to Blacks Cabin Owners Association. Hagemann, Astleford,
Emerson Aye Nordstrom Timmerman abstained.
Project $ 309
Handicap Button for City Hall Door.
At the November meeting the council
approved installing a handicap button on City Hall door in the amount
of $2,200.00.
Jerry Olson indicated that he would ask
the VFW for assistance in paying for handicap button.
The Clerk received a call from Jerry
Olson on 11/18/04 he indicated that at the VFW meeting
on 11/17/04 they designated $950.00 towards the handicap button.
The Clerk has $26,000.00 in the Savings
Account for Office Purchase such as copy machine, printers, computers,
etc.
Balance from original bid minus VFW
donation is $1,250.00.
The Mayor would like to have the Clerk
type up a Thank You to the VFW for the donations.
The Mayor stated Reggie Redetzke request
he receive payment for 2 weeks vacation he was unable to use because
of the new employee.
A motion by Astleford seconded by
Emerson to pay the 2 weeks vacation. All Ayes.
Councilmember Hagemann stated Joe
Ketelboeter asked to carry of 32 hours Vacation.
A motion by Emerson seconded by
Nordstrom to allow Joe to carry over 32 hours vacation. All Ayes.
Mayor Astleford volunteered to be the
citys Region Five Representative.
Project # 355 Board
of Appeal and Equalization Training
To continue local Board of Reviews, at
least one Board member must attend a training session and that member
must be in attendance at the Board of Review meeting. Do. Co.
Assessor suggested to set up a rotating schedule each year at least
two members attend the training, to assure that one member is in
attendance that has had training. Todd Co. is offering the training
December 14, 2004 in Wadena. Do. Co. will hold the
training January or February 2005. Training must be in effect by
January 2006.
The council would like to be informed
when the Douglas County will hold their training.
Project # 233 Sauk
River Watershed District
The council discussed the assessments
the Watershed is putting on taxes.
The Mayor and Councilmember Nordstrom
will attend the Watershed meeting on Tuesday December 7,
2004.
A motion by Emerson seconded by
Timmerman to adjourn. All Ayes.
Meeting adjourned 9:35 PM
___________________________________
_________________________________
Acting City Clerk Lyla
J. Engfer Gary L. Astleford Mayor
