Osakis City Council
Regular Meeting
November 1, 2004
7:00 PM
Mayor Astleford called the meeting to
order at 7:00 PM
The pledge of Allegiance was spoken.
Present: Hagemann, Astleford, Nordstrom,
Emerson, Timmerman
Absent: None
A motion by Hagemann seconded by Nordstrom
to approve the October 4, 2004 meeting minutes. Astleford
noted the Joint Powers Agreement had been signed but not sent because we
were waiting for our money from the state. All Ayes.
A motion by Timmerman seconded by Emerson
to approve the bills in the amount of $180,978.36, and the Fire
Department bills in the amount of $1,929.98. All Ayes
Project # 17 – 1st
Ave West Utility Project
A Public Hearing being held at 7pm for the
purpose of the Final Assessment roll for 1st Ave West Utility
Project.
Suspend meeting at 7:04pm
Open public hearing at
7:04pm
Mayor Astleford asked for comments from
the audience. Tom Klemenhagen was in attendance and informed the
council as to what has been done and the total assessment cost of
$22,306.00 City portion is $6,402.60. Assessed $15,903.40, $7,681.00
Dirk, Marthaler Lot 1 $4,433, and Lot 2 $3,788. Council
stated they did not believe that was the amount presented at the public
hearing. Klemenhagen explained they now included the lot 1 because they
are getting benefit. After much discussion the council decided to pass
the resolution with the amounts that were sent to them in their letter
if they did not agree they would be at the public hearing. Dirk Hagedon
$10,742.00 for Parcel #93-0404-200, Carol Marthaler $4,960.06 for Parcel
#93-0408-000 with the City share being
$6,603.94.
In the future the council would like a
list of what each person’s assessment is for the project.
A Resolution was presented by Emerson 2nd
by Hagemann to Adopt the Assessment Roll for the 1st
Ave Utility Project. When put to a vote the Resolution passed
unanimously.
Motion to close the public hearing by
Timmerman seconded by Nordstrom at 7:23 pm.
Open suspended regular meeting.
Mayor Astleford updated the council on
attending the Mayors conference and the information he received.
Project # 76 – Police
The council received the police report,
chief Gilson was not in attendance.
Project # 24 – Liquor
Store
Joe Ketelboeter was in attendance he
informed the council that he checked with another insurance company and
they were triple what we are paying now. The estimated annual renewal
premium is $15,254.56. This years premium was $11,970.00 plus adjusted
premium of $1,227.39 for a total of $13,197.39. The premium is based on
the rate of $6.13 per $100 on sale and $.69 per $100 off sale receipts.
Joe also informed the council that the natural cool unit was installed
and would be used when the weather got cold enough.
A motion by Timmerman seconded by
Nordstrom to approve Liability insurance premium, All Ayes
Project # 205 – City
Crew
Reggie Redetzke was not in attendance.
Project # 271 – 1st
Addition to Osakis Properties
At the October meeting the council gave
Tom Klemenhagen, engineer, the approval to go for quotes on the Wet Land
Enhancement. The Engineers estimated cost was $49,257.00
Two Quotes were received they are as
follows:
Mark Lee
Excavating $30,455.00
Lee’s
Construction $51,995.00
Mayor Astleford asked Klemenhagen to
inform the council what portion Jerry Hendricks was going to pay of the
pond cost. Klemenhagen stated that Hendricks has 16% benefit from the
drainage of his land. That would be $7,880.00 for Hendricks portion.
If the wetland enhancement is not done with both Hendricks and the city
they both will have to use up a lot or two for putting in a pond, so
both parties will loose and cost both more money.
November 8, 2004 the permit
should be issued for start of the project, completion this year is set
for December 30, 2004, with a final completion date of June 15th,
2005.
Council would like a letter sent to Jerry
informing him of the amount they wish him to pay and his options if he
is not included in the wetland enhancement. Tom will work with the city
on drafting a certified letter to be sent to Jerry Hendricks on the
amount he should pay. Tom indicated an option to pay $350.00 on each
unit he sells. The city would like some money down or a letter of
intent from Jerry by the 15th of November, 2004 so the
project can be started
To do wetland enhancement we will need an
easement from Jerry Hendricks. If we do not get an easement we will
need to put in a pond because we do not have enough wetland for the
project.
Motion by Timmerman seconded by Nordstrom
to approve the low quote in the amount of $30,455.00 to Mark Lee
excavating, contingent on Jerry Hendricks contributing 16% of the
$49,257.00 Engineers estimated which is $7880.00.
Project # 168 – Osakis
Country Club
Tom Klemenhagen gave the council a waste
water flow cost summary and existing conditions and option summary. Tom
met with Country club & developer. November 16th meet with
country club, designer, and surveyor. Tom said the Southwest corner of
the country club would be the best option because it is in the city
limits and they already own that land.
At the next meeting the council will look
at what option the city should pursue to increase its capacity. Tom
will report back to the council on the progress with the country club
proceeding.
Project # 5 –
East Side Pond
Gary Nordstrom contacted Julie Klocker
from SRWD to inform them of our plans. They updated the SRWD about the
King Street and West Side pond, and informed the Water
Shed we were waiting on the East pond to see how the wetland enhancement
worked in Osakis Properties. After the design is made the engineer will
meet with the city to get approval and then contact the water shed to
get a permit issued. The amount for buying the land from Jerry Olson
was agreed upon at $4,000 last year. Tom Klemenhagen will investigate
possibilities for the East Side Pond in the southwest corner and see if
we can include the pond on our property and not use Jerry Olson’s land.
Project # 309 –
Handicap Button for City Hall Door
The price from Lakes Area Glass, Inc. for
$2,050.00 is installed the only other expense will be the electrical
which will amount to approximately $150.00.
Money to pay for the Handicap door
installation could come from the extra money we receive on the pull tab
booth at the Liquor Store. Astleford will talk with the city clerk on
the best option for payment.
Jerry Olson will talk with the VFW on
helping out with the cost for the handicap door.
A motion by Emerson seconded by Hagemann
to approve installing the handicap door on city hall, All Ayes.
Project # 102 – EDA
Council would be happy if they received
$82, 000 for the visitor center sale. Astleford will talk with the city
clerk about listing the property with all three realtors, and the
commission options.
Project # 243 – Canvass
Ballots
A special meeting needs to be set up to
canvass the city ballots. This would take about 5 minutes and is an
unpaid meeting.
A motion by Astleford seconded by
Timmerman to set up a meeting on 11/3/04 at 11:30 am to approve the
results of the city election to be held November 2, 2004 with Emerson,
Timmerman, Astleford attending, All Ayes
Project # 69 –
Information to the council
The council received information from PERA
retirement options.
Project # 196 – Fee
Schedule
The council reviewed the Fee Schedule and
made changes for the 2005 year.
A motion by Emerson seconded by Hagemann
to approve the fee schedule with the change for the cigarette fee going
from $30.00 to $40.00, All Ayes
Project # 110 –
Church of Immaculate Conception
The carnival which they hold at the Public
School is being held March 13, 2005.
They would like an annual gambling license
(they have raffle tickets) and waive the waiting period.
A Resolution is needed for the State.
A Resolution was presented by Timmerman
seconded by Hagemann to approve the gambling license and to waive the
waiting period. When put to a vote the resolution passed unanimously.
All Ayes
Project # 249 –
Planning and Zoning (Nordstrom Cabin Co-Op)
Gary Nordstrom had his plat for the
Council’s okay based on the City attorneys approval.
A motion by Astleford seconded by Emerson
to approve the final plat. Emerson, Astleford, Hagemann Ayes.
Timmerman, Nordstrom Abstained.
Project # 312 – Osakis
Onward
The council received the September Monthly
Meeting Minutes from Osakis Onward. The council also received a copy of
the letter sent to Rod Grove. Lil Ortendahl informed the council Osakis
Onward requested one position on the control board and was granted it.
Haven Wiegers will be that member.
Project # - First
Responders
The First Responders would like 10 new
pagers for their new members that have just passed the First Responder
class. This years balance for their Budget is $405.85. We still have
to pay $2,665.00 for the new First Responders class and the renewal for
the EMTs which we don’t know the cost. For 2005 no capital outlay was
budgeted. The First Responders do have memorial money to use.
The clerk checked on reimbursement from
the state for First Responders and they will reimburse for first
responder classes. In the past we paid the individual the class amount
after they had been with the Ambulance for a year. Now that they are
First Responders and we don’t make money from them should we keep that
money for reimbursing our expenses?
Emerson said he would talk with Stan
Schultz on the exact amout each pager will cost and how many they need,
and also if the new recruits were told they would get the First
Responder class money after one year.
Jerry Olson would bring it up to the VFW
to help support the first responders.
Gary Nordstrom updated the council on the
meeting with the SRWD. They discussed the JD2 ditch and the assessments
would be broke into 3 tiers. Tiers 1 & 2 for around the lake tier 3
would be the city. The individuals on the lake inside the city would
not get hit twice for the assessment. The SRWD will talk with the
assessor and see how he would like to handle the assessment; it may come
to the council to put it on our assessment line. The Assessment will
not be on 2005 taxes. The total amount for the city of
Osakis is $233,853.00 which will be assessed for 10 years at 3.5%
interest.
Motion by Hagemann seconded by Timmerman
to adjourn meeting 9:15pm. All Ayes
________________________________
_____________________________
Mayor – Gary L.
Astleford Deputy Clerk – Angela A.
Jacobson
