Osakis City Council

Regular Meeting

October 4, 2004

7:00 PM

Mayor Astleford called the meeting to order at 7:00 PM 

The pledge of Allegiance was spoken. 

Present: Hagemann, Astleford, Nordstrom

Absent: Emerson, Timmerman 

A motion by Hagemann seconded by Nordstrom to approve the 9/7/04 and 9/22/04 meeting minutes, All Ayes Emerson and Timmerman absent 

A motion by Hagemann seconded by Nordstrom to approve the bills in the amount of $426,140.79, and the Fire Department bills in the amount of $435.45.  All Ayes Emerson and Timmerman absent 

Project # 223 – West Side Pond 

MNDOT has sent the Joint Powers Agreement to the city for signatures.  Everyone has received a copy of the Joint Powers Agreement and Tom Klemenhagen received a copy and has looked it over and stated that it was okay. 

A Resolution was present by Hagemann seconded by Nordstrom to authorize the Mayor Gary Astleford to sign with MNDOT to proceed with the West Side Pond, All Ayes Timmerman and Emerson absent 

Project # 168 – Osakis Country Club 

Tom Klemenhagen met with Larry from the County Club to discuss their plans to see what the feasibility would be to annex and do the improvement they want. 

Tom Klemenhagen was in attendance and explained that the flows we have for 2003 left 100 to 150 EDUs in our system, one EDU is equal to a house hold.  Twenty eight EDUs would be used up with Osakis Properties 1^st Addition, another twenty eight would be used up with Hendricks Addition, one for Dirk Hagedon which leaves 50 to 100 EDUs left.  The city also has backflow into the system from some of the older houses that have their floor drain or footing drains going into the wastewater system which cuts down the amount of EDUs the system can handle. 

User fees charged only cover the cost of Repair and Maintenance, and Operations.  Cost for a new system would be about 2.8 million. 

Tom Klemenhagen handed out a waste water flow summary that he would like the council to review for the next council meeting 

Motion by Nordstrom seconded by Hagemann to approve the County Club proceeding with design for the project and the feasibility study, All Ayes Timmerman and Emerson Absent 

Project # 271 - First Addition to Osakis Properties 

Tom Klemenhagen was in attendance regarding the Wetland Enhancement Plan.  He has talked to watershed about the project and they really like the Wetland Enhancement. 

Motion by Nordstrom seconded by Hagemann to call for quotes for 1^st Addition to Osakis Properties Wetland Enhancement Plan, All Ayes Timmerman and Emerson Absent 

Project # 5 – East Side Pond 

Julie Klocker called Tom Klemenhagen to ask what was going to be done for the East Side Pond.  Gary Nordstrom will get in contact with Sauk River Watershed to inform them of our plans.  $65,000 was the low bid last year but we would have to advertise for the project again because the bids were rejected.   

Tom Klemenhagen will investigate some possibilities for the East Side Pond for the next council meeting. 

Project # 76 – Police 

The council received the police report, chief Gilson was not in attendance. 

Project # 24 – Liquor Store 

Joe Ketelboeter was not in attendance. 

Project # 205 – City Crew 

Reggie Redetzke was not in attendance. 

Project # 285 – Small City Grant 

Suspend regular meeting to open Small City Grant Public Hearing at 7:30PM. 

Traci Ryan, Bill Grasavage, Luann from HRA were in attendance for the grant application. 

Traci Ryan explained the three components she is responsible for. 

Rental Rehab commercial downtown area 40% grant, 40% loan of 0%, 20% owner participation.  Total of 20 units 16 existing 4 new, total for grant amount is $256,134 and 40,000 for administration costs. 

Commercial rehab in downtown area 40% grants, 30% loan, 30% owner participation.  Rehab is for code issues (health, safety, and wiring) and exterior improvements (windows, siding, and energy efficiency).  Total of 15 units downtown.  Grant is for $33,267 and $30,000 administration cost. 

Single Family units based on income guidelines to get a grant of $25,000 buy down towards your home in the 1^st Addition to Osakis Properties and is forgiven if you stay at that home for 8 years.  It works the same as the Original Osakis Properties grant. 

Bill Grasavage will be handling the single family rehab, would like to rehab 20 to 25 homes in the target area.  Rehab is based on income qualification. 

Lillian commented she really liked how Oak Street was improved from the last rehab. 

Closed public hearing at 7:58pm and open the Regular Council Meeting. 

A Resolution was present by Nordstrom seconded by Hagemann to authorize the Small City Grant Application.  When put to a vote the Resolution passed with the following votes; Hagemann, Nordstrom, Astleford Aye, Emerson and Timmerman absent. 

A Resolution was presented by Hagemann seconded by Nordstrom to identifying Slum & Blight Conditions.  When put to a vote the Resolution passed with the following votes; Hagemann, Nordstrom, Astleford Aye, Emerson and Timmerman absent. 

Project # 312 – Osakis Onward 

There were no minutes presented for Osakis Onward.  Lillian was in attendance and did say they are putting up the sign on the interstate and started with the lighting for the sign. 

Project # 249 – Planning and Zoning 

The council received the Planning and Zoning minutes from September 16, 2004. 

The council accepted the Planning and Zoning minutes as written.   

Project # 309 – Handicap Button for City Hall Door 

At the last meeting the council wanted to know how much the handicap door at the visitor center cost.  Jan Moore received an estimate for $1,970.00 

Lakes Area Glass from Alexandria sent an estimate on 9/13/04 in amount of $2,050.00. 

The estimate from First Rate Glass in Villard was $3,234.60. 

Lillian stated the estimate they got for the handicap door on the visitor center was not including installation and electrical.  Council would like the clerk to check and make sure the estimate includes installation and electrical.   

The council would like to postpone the decision to the next council meeting. 

Project #354 – Osakis Women’s Association 

Shelly Engfer, member of OWA was in attendance requesting permission to raise money to replace the play ground equipment in Park Osagi.   

Motion by Nordstrom seconded by Hagemann to approve the Women’s Association to start raising money for the new equipment for Park Osagi. 

Project # 263 – Police Union 

The council is to make two different dates and times for the Police Union.  When the Police Union was adopted the Union and Council agreed that after the City employee renewed their contract the Police Union could bring up the Health Insurance again. 

To open up the contract for the health care negations would open it up the whole contract.  Council would like to give the Police Union the same health care coverage that the City employees received. 

Project # 73 – First Responders 

Dawn from North Ambulance called and wanted it verified that the city pays for the first responders schooling 

She stated that there were 9 total 7 for the fall and 2 for the spring training.  She will be sending bills for the first class this fall in the amount of $2,565.00. 

Total Budget for schooling for 2004 is $4,000.00.  We have a balance of $2,635.00 

Total Budget for schooling for 2005 is $1,125.00 

The city will check into getting reimbursement for the first responders from the state. 

Project # 102 – EDA 

The Council requested the clerk to contact the realty offices and have them give a price on the building and also the building and land.   

The Council received the appraisal from Osakis Realty he also suggested not giving the whole west driveway with the property but to give them just half of the driveway to the ramp going up to the trail. 

Hartmann suggested to the council to have a graduated lease to help a business starting up. 

Motion by Nordstrom seconded by Hagemann to approve lease of the building and the land for the amount of $600.00 a month for the first year, $700.00 a month for the second year, and $800.00 a month for the third year with an option at that time to lease for 5 years.   

Project # 6 – Theatre Building 

When the Theatre building was torn down the steps which were AJ’s second exit for the apartments up stairs were also torn down.   

The Clerk received an estimate from UBC in the amount for $1,996.50 for material, and an estimate for Rosenow Construction in the amount of $1,650.00 for labor. 

Motion by Nordstrom seconded by Hagemann to approve steps to be built on AJ’s by Rosenow Construction and UBC all ayes, Emerson and Timmerman absent 

Mayor Gary Astleford informed the council they sold the Ambulance for $7,000 we were asking $8,000. 

Gary Nordstrom stated he will be closing Lake Street on October 9, 2004 to remove docks for Blacks Resort.   

Motion by Hagemann seconded by Nordstrom to Adjourn the Council Meeting, All Ayes, Emerson and Timmerman absent.  Meeting adjourned at 8:40PM 

________________________________               _____________________________

Mayor – Gary L. Astleford                                       Deputy Clerk – Angela A. Jacobson